Sr. Secretary - Chemistry

　　Bowling Green State University

　　Salary: $16.72 - $18.26 Hourly

　　Job Type: Full-Time

　　Division: A&S Dean

　　Opening Date: 01/04/2024

　　Location: Main Campus (BG), OH

　　Job Number: BGSU00318

　　Department: A&S Dean

　　Closing: Continuous

　　Summary

　　Provides support to a department, group or individual(s). Relieves supervisor of non-routine administrative tasks. Researches, gathers information and prepares reports. Assists department with course scheduling and students with course registration.

　　Essential Functions

　　• Serves as receptionist. Greets and directs visitors, students, staff and faculty. Answers department phone, responds to inquiries and/or redirects calls as appropriate.

　　• Prepares and/or transmits written correspondence (i.e., handouts, exams, reports, mailing lists) through e-mail, fax or hard copy. Oversees incoming and outgoing mail.

　　• Maintains office equipment and troubleshoots issues. Oversees the department's computer needs, including the maintenance and requesting of computer software and hardware.

　　• Manages database systems. Maintains confidential files. Compiles, enters, retrieves and maintains information in database systems. Queries databases and runs reports.

　　• Enters schedule of courses into CSS each semester and maintains it in coordination with Registration and Records

　　• Assists students encountering registration problems, particularly with cases that involve course pre-requisites

　　• Prepares alarm code requests and orders keys as needed.

　　• Maintains inventories, orders supplies, and assists faculty enter textbook information

　　• Schedules and coordinates meetings and special events. Maintains department conference room calendar. Makes travel arrangements and prepares travel and business entertainment reimbursement.

　　• Works on special projects as needed.

　　• May register students for courses specific to department. Runs department reports as needed.

　　Minimum Qualifications

　　The following Experience is required:

　　• One year related experience required

　　The following Education is required:

　　• High school diploma or GED required

　　Additional Information

　　Essential Competencies

　　• Knowledge of basic mathematical skills

　　• Knowledge of basic reading skills

　　• Ability to carry out verbal and/or written instructions

　　• Ability to effectively communicate, verbally and written

　　• Detailed-oriented and highly accurate

　　• Ability to work in changing environment

　　• Ability to work effectively in a team environment

　　• Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately

　　• Ability to coordinate or lead others in accomplishing work activities

　　• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query

　　• Ability to query, run reports and modify data in financial systems

　　• Ability to access and maintain document imaging systems, including scanning and filing documents

　　• Ability to operate computers and peripheral equipment such as printers

　　• Ability to draft office correspondence

　　Deadline to apply: The search committee will review applications until the position is fill