Agency Executive Chamber of New York State

　　Title Special Office Assistant

　　Occupational Category Other Professional Careers

　　Salary Grade NS

　　Bargaining Unit M/C - Management / Confidential (Unrepresented)

　　Salary Range From $57000 to $70000 Annually

　　Employment Type Full-Time

　　Appointment Type Permanent

　　Jurisdictional Class Exempt Class

　　Travel Percentage 0%

　　Workweek Mon-Fri

　　Hours Per Week 37.5

　　Workday

　　From 9 AM

　　To 5 PM

　　Flextime allowed? No

　　Mandatory overtime? No

　　Compressed workweek allowed? No

　　Telecommuting allowed? No

　　County New York

　　Street Address 633 3rd Ave

　　City New York

　　State NY

　　Zip Code 10017

　　Minimum Qualifications A minimum of two years of work experience in mail operations, storeroom operations, or inventory management. Ideally, candidates will have working knowledge of the rules, regulations and rates of the U.S. Postal Service, as well as the rates and services provided by private carriers of packages and documents, i.e., Railway Express and United Parcel Service; working knowledge of the proper techniques of storing and distributing supplies which may include those requiring special handling such as perishables and security material; ability to prepare and follow written work procedures; and ability to prepare routine correspondence in transmitting information. Candidates must also possess a New York State General Class D Driver’s License. Nights and weekend work will also be required, as needed.

　　Duties Description Under the direct supervision of the Director of Administrative and Computer Services for the Governor’s New York City office, performs duties related to offices services and maintenance requirements of the Executive Chamber as well as driver for Senior Staff as needed.Duties:• Responsible for maintaining assigned State vehicle and transporting Senior Staff, as needed.• Coordinate logistics for events, including press conferences, bill signings, and various meetings for the Governor and Executive Chamber staff at the NYC office.• Set up and break down any space where special events are taking place.• Coordinate and maintain acquisition of assets and logistics of office moves.• Assist staff and prepare work orders for general office maintenance, furniture and equipment repair. Maintain accurate furniture and equipment inventory.• Coordinate mail/shipping procedures and supply requests with mailroom staff in NYC office.• Manage master key inventory, issue and track keys provided to staff.• Organize and manage emergency go bags for staff, including inspection and replenishment of contents.• Other related duties as required.

　　Additional Comments All positions within the NYS Executive Chamber require completion of a background check prior to appointment.

　　Some positions may require additional credentials or a background check to verify your identity.

　　Name NYS Executive Chamber Human Resources

　　Telephone

　　Fax

　　Email Address [email protected]

　　Address

　　Street NYS Capitol

　　City Albany

　　State NY

　　Zip Code 12224

　　Notes on Applying Please include a resume and cover letter, along with the Vacancy ID number in the subject of your application.