TITLE

　　Special Events Manager - Community ProgrammingOPEN DATE

　　1/10/2024

　　CLOSE DATE

　　FULL-TIME/PART-TIME

　　Full-Time

　　EXEMPT/NON-EXEMPT

　　Exempt

　　BARGAINING / NON-BARGAINING

　　Non-bargaining

　　DIVISION

　　Venues Parks and Arts

　　LOCATION

　　Community Programming

　　REPORTS TO

　　Director of Community Programming

　　SCHEDULE

　　40 hrs. a week, 9am-5pm, M-F, Some Evenings, Weekends, and Holidays

　　PAY RATE

　　Salary range up to $64,000 annually

　　DESCRIPTION

　　POSITION SUMMARY: Plans, markets, organizes, conducts, supervises, and oversees various departmental and community programming special events.

　　ESSENTIAL DUTIES AND RESPONSIBILITIES:

　　Serve as a representative of the City of South Bend, demonstrating positive attitude and progressive actions through the display of professionalism, courtesy, and appropriate tact and discretion in all interactions.Coordinates and facilitates special events for the city including themes, concepts, and objectives in relation to organizational goals.Assists in managing special events budgets.Plans, organizes and implements various special events.Could be asked to serve on committees that increase event or engagement opportunities.Serves as a liaison between city departments, business owners and vendors in the coordination of special events.Assists in the planning, coordination and implementation of a major city-wide two-day event.Seeks approval to purchase necessary equipment as needed for events.Presents reports and outcomes of events to Community Programming Director and others as required.Assists department in maintaining accreditation relating to special events and development.Researches and recommends opportunities for special events and community partnerships with outside organizations.Research best practices, cutting edge programs and events; find ways to incorporate surprise and delight into events.Coordinates with public safety, legal, risk management, insurance and external stakeholders.Works with marketing team to promote events and community programming.Assists in the setup and utilization of specialized software for event registration, customer relationship management and data tracking/reporting.A commitment to support City of South Bend Venues Parks and Arts mission: The mission: Inspire a more livable South Bend for all, connecting us to emotionally engaging experiences and to one another. Our primary focus areas include arts and culture, recreation, and public placemaking. The places we care for and the services and programs we offer have a significant impact on social equity, neighborhood and economic impact, health and wellness, and ecological stewardship.NON-ESSENTIAL/MARGINAL FUNCTIONS:Assumes additional responsibilities as requested.

　　QUALIFICATIONS:To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Schedule may vary including nights and weekends based on departmental needs.

　　EDUCATION AND EXPERIENCE:

　　Bachelors Degree in Parks and Recreation, Event Planning, Non-profit Management, or a closely related field (or equivalent experience).Minimum three years experience in special event management preferred.KNOWLEDGE AND ABILITIES:

　　Knowledge and experience relating to event planning methods and principles.Skilled in prioritizing, organizing, and managing multiple simultaneous projects.Good oral and written communications skills working with the public.Knowledge of municipal government and/or non-profit operations.Working knowledge of program marketing, communication, and social media skills a plus.Ability to organize, plan, and prioritize work, developing specific goals and plans to accomplish work.Ability to coordinate the work and activities of others - Getting members of a group to work together to accomplish tasks.CERTIFICATES, LICENSE, REGISTRATION:

　　Valid Indiana Drivers LicensePossess or the ability to obtain First Aid/CPR certification within one year from the date of employment.EQUIPMENT:Desktop Computer, Laptop Computer, Calculator, Telephone, Copy machine, Fax Machine, Automobile, Sports and Recreational equipment.

　　PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the