Reference #: GAFLUS202410628EXTERNALENUSWhat You Will Do:For more than 100 years, we've been a leader in global infrastructure solutions with a focus on planning, design, technology, and construction management services for a diverse array of markets and disciplines. Across more than 60 offices, 2,500+ highly qualified professionals are united in an unyielding commitment to deliver excellence to every client and every project, every day.REMOTE OpportunityGannett Fleming is in search of a dynamic Senior Administrator to join our team and play a pivotal role in providing top-notch administrative support to the business unit's administrative manager and senior leadership across variance areas and business units.Provides advanced support to the business unit/business line administrative manager, , senior management, and business unit staff with minimal guidance from supervisor.Assist with preparing and disseminating communication and information to employees within the corporate business group.,Review and process vendor invoices and tracking of accounts payable,Support timesheet and expense account review and approvals.Process conference, seminar, and training registrations,Assist with travel and meeting arrangements,Assist with PowerPoint presentations and proposal submissions,Assist with processing documentation for Onboarding, Offboarding,Proactively assist Client Managers and Capture Managers with updating client relationship management (CRM) data and maintaining CRM data integrity,Serve on various advisory committees to expand best practices, enhance efficiency, and deliver consistent quality across all business units,Assist in internal and external communications and responding to routine inquiries from employees and external entities; and routing complex inquiries and supporting documentation/information to appropriate staff,Promote best practices, consistency, and standards throughout the firm.Coordinate directly with Shared Services staff to resolve human resources, quality, safety, financial and operational matters, and serving as a central point of contact in disseminating information related to the business unit.Assists the Business Line Administrative Manager in tracking and meeting the Business Line's performance goals and metrics, including, overhead management, quality requirements, accounts receivable, revenue recognition, and project performance.Monitoring and reporting of performance, with review of metrics; with distribution of data and follow up as requiredAnnual projection application coordination and support.Monitoring, reporting, and taking corrective actions regarding Accounts Receivable, Accounts Payable, Revenue Recognition, Project budget maintenance, etc.Monitoring the metrics related to business line strategic action plan investmentsConfirming quality compliance and consistency of work products by staff.Visibly supporting and providing an efficient communications link between the employees in the Business Line and all company policies, procedures, directives, and activitiesSupports the administrative needs of the business line field personnel.Administering the Construction Services seasonal leave program including coordinating with HR, Payroll, Administrative Staff, and operations Managers to ensure program compliance.Leading field data collection to support the administrative needs of field employees.Education | Experience:Minimum Qualifications10+ years' experience as an Administrative Assistant / Administrator /Project Administrator, Project Coordinator or relatedAssociate degree/ BA in related field preferredStrong financial/general accounting experienceExcellent communication skills, written and verbalAbility to multitask and prioritize, and problem solveAdvanced level computer skills, including MS Office 365 Suite (MS Word, MS Excel); internet, Outlook, and Acrobat Adobe,Asset; Working knowledge of BST10 ( or similar)Company verview:At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

　　We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred 401 (K) savings plan, and the opportunity to incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.Gannett Fleming is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

　　Unsolicited resumes from third party agencies will be considered the property of Gannett Fleming

　　Location: REMOTECore Business Hours: 8:00 AM - 5:00 PMEmployment Status: Full-TimeInternal Requisition ID: 2024-10626Salary Range: $79,000-$93,000 rangeSalary dependent upon experience and geographic location#LI-Remote#LI-KG1

　　Gannett Fleming is an Equal Opportunity Affirmative Action Employer, including veterans and disability status.