SENIOR ADMINISTRATIVE INTERN

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　　SENIOR ADMINISTRATIVE INTERN

　　Salary

　　$19.91 - $23.84 Hourly

　　Location

　　City of Long Beach, CA

　　Job Type

　　Unclassified - Part-Time, Temporary

　　Job Number

　　DC24-004

　　Department

　　Disaster Preparedness & Emerg Communications - (UC)

　　Opening Date

　　01/18/2024

　　Closing Date

　　2/1/2024 11:59 PM Pacific

　　Description

　　Benefits

　　Questions

　　DESCRIPTION

　　The Department of Disaster Preparedness and Emergency Communications is currently seeking a part-time, unclassified Senior Administrative Intern to support the Department in preparing the City of Long Beach for natural and Human-caused hazards. This position will perform a variety of professional tasks in the fields of research, grant management, community outreach, and graphic design.

　　Non-Career employees are allowed a maximum of 1,600 work hours available over a 12-month period and are considered temporary, at-will employees who are not typically eligible for benefits. However, non-career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions.

　　The Department

　　The Department of Disaster Preparedness and Emergency Communications consists of three bureaus: Disaster Preparedness, Administration and Grants, and Emergency Communications. The Department’s mission is to protect the lives and property of the community and first responders through comprehensive planning, training, and communication to ensure that daily requests for emergency services, as well as preparedness, response, and recovery from major emergencies and disasters is completed in an effective and efficient manner.

　　EXAMPLES OF DUTIES

　　Support current projects for the department’s three bureaus.

　　Participate in community events to provide disaster preparedness materials and information to the community.

　　With oversight from a supervisor, manage social media and department campaigns,

　　Assist in managing the department webpage.

　　Based on experience, lead projects with oversight from a supervisor.

　　Help plan and design projects and make recommendations for improvement.

　　Perform research and analysis in support of the three bureaus.

　　Develop PowerPoint presentations, Word documents, and Excel spreadsheets for public presentations.

　　Create and design print and digital materials.

　　Attend disaster preparedness training and exercises.

　　REQUIREMENTS TO FILE

　　MINIMUM REQUIREMENTS

　　Education

　　A student currently enrolled in a Bachelor’s degree program in a junior or senior standing or enrolled in graduate-level courses with a focus/emphasis on business administration, management, public administration, human resources, or a closely related field with a GPA of 2.0 or higher. OR

　　Recent graduation (less than 1 year of submitting application) from an undergraduate or graduate program from an accredited college or university with a focus/emphasis on business administration, management, public administration, human resources, or a closely related field with a GPA of 2.0 or higher.

　　Required documents, such as transcripts, and degrees, must be uploaded to the online application in PDF format at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristics on the document.

　　DESIRABLE QUALIFICATIONS

　　Familiarity with Emergency Management practices;

　　Current course work or major in Emergency Management, Public Policy, Political Science, City Planning, or a related field; and

　　Experience with outreach and communications with the public.

　　Qualified Candidates Will Possess

　　Excellent organization, writing, and oral presentation skills.

　　Inquisitive and willingness to propose new ideas.

　　Ability to communicate ideas clearly, succinctly, and persuasively to diverse audiences in a written, verbal, or presentation format.

　　Proficient application of Microsoft Office software.

　　Ability and willingness to work on multiple projects concurrently under tight deadlines.

　　SELECTION PROCEDURE

　　This recruitment will close at11:59 p.m. on Thursday, February 1, 2024.To be considered for this opening, applicants must submit a resume, cover letter, and copies of their transcripts and/or degrees. All documents must be submitted in PDF format. Incomplete applications or candidates who clearly do not meet the minimum requirements of the position will not be considered.

　　The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

　　The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act.

　　The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7915 .

　　The www.governmentjobs.com technical assistance phone number for applicant support is 877-204-4442.

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　　01

　　INSTRUCTIONS:The purpose of these supplemental questions is to derive more specific information about the qualifications of applicants for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Do you understand the information in the statement above?

　　Yes

　　No

　　02

　　EDUCATIONAL REQUIREMENTS TO FILE:Do you meet one of the following requirements? A. Currently enrolled in a Bachelor's degree program in a junior or senior standing or enrolled in graduate-level courses with a focus/emphasis on business administration, management, public administration, human resources or closely related field, with a GPA of 2.0 or higher. OR B. Recently graduated (within one year of application submittal) with a bachelor's degree from an accredited college or university with a focus/emphasis on business administration, management, public administration, human resources, or a closely related field with a GPA of 2.0 or higher.

　　Yes, I meet at least one of the listed requirements.

　　No, I do not meet at least one of the listed requirements.

　　03

　　DESIRABLE QUALIFICATIONSDo you possess familiarity with Emergency Management practices?

　　Yes

　　No

　　04

　　Do you have current course work or major in Emergency Management, Public Policy, Political Science, City Planning, or a related field?

　　Yes

　　No

　　05

　　Do you possess experience with outreach and communications with the public?

　　Yes

　　No

　　06

　　The application process for this position requires that you attach: (1) a cover letter, (2) a resume, (3) proof of education (degrees or transcripts). Did you attach all three of these documents?Required Documents:1. Cover letter 2. Resume 3. Copy of degree or transcripts (official or unofficial)

　　Yes

　　No

　　07

　　I understand that required documents, such as resumes, cover letters, degrees, transcripts, certificates, or licenses, must be uploaded to my online application in PDF format at the time of filing. I also understand that any proofs submitted must contain either my name or other identifying characteristics on the form, that proof of education for degrees or units outside the United States must include proof of educational equivalency.

　　Yes

　　No

　　08

　　I hereby certify that all information provided in my online application, including the Supplemental Questionnaire, is true and complete to the best of my knowledge. I acknowledge that the department may contact my current and past employers or educators to verify that I have provided in my application. I understand that any falsification or omission of material facts disqualifies me from further consideration for this recruitment.To certify the above statement, please type your full name below.

　　Yes

　　No

　　Required Question

　　Agency

　　City of Long Beach

　　Department

　　Disaster Preparedness & Emerg Communications - (UC)

　　Address

　　Emergency Communications and Operations Center (ECOC)

　　2990 Redondo Avenue

　　Long Beach, California, 90806

　　Phone

　　562.570.9250

　　Website

　　https://www.governmentjobs.com/careers/longbeach

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