Secretary Specialist - Manufactured Housing Board Clerk - Anticipated Vacancy

　　Gardiner , Maine , United States | Administrative & Office Support | Full-time

　　Apply by: Feb. 1, 2024

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　　Department of Professional and Financial Regulation - Office of Professional and Financial Regulation Job Class Code:6562

　　Grade: 20 (Administrative Services)

　　Salary: $41,849 - $57,824

　　Location: Gardiner, MEOpening Date: January 18, 2024Closing Date: February 1, 2023

　　Maine Manufactured Housing Board seeks a motivated individual to assist in the administration of a multi-faceted program where the main purpose is to protect the safety of the consumers as related to manufactured housing.

　　Primary responsibilities include:

　　• Responsibilities require the use of independent judgment, initiative, and decision-making on complex administrative matters.

　　• Develop, recommend, and implement new systems, procedures, or organizational changes to improve organizational efficiency and effectiveness.

　　• Respond independently to questions and inquiries from public and private sources concerning high-level and/or sensitive issues and activities.

　　• Interpret and implement the policies and decisions of superiors.

　　• Liaise between supervisor and internal and external sources on key matters.

　　• Apply to non-routine individual cases an explanation and interpretation of applicable rules, regulations, and policies.

　　• Transmit orders and decisions to proper persons with explanations as necessary; and follow up for compliance, completeness, and timeliness.

　　• Conduct research on sensitive issues and prepare special reports and/or briefing papers

　　• Independently compose, review, edit, and/or approve correspondence.

　　Skills or knowledge required:

　　• Knowledge of the principles of organization.

　　• Ability to compose, review, and edit complex and/or technical business correspondence.

　　• Ability to effectively present information to individuals/groups.

　　• Ability to analyze solutions, reach logical conclusions, and make sound recommendations.

　　• Ability to understand and promote management goals as they affect day-to-day and long term operations.

　　• Ability to effectively plan and adjust work operations to meet planned and unexpected change.

　　• Training, education, or experience in office and administrative support work that demonstrates competency in applying a proficient knowledge of the principles and practices of office processes and administrative functions to perform advanced secretarial tasks in assisting management with statewide programs and policies.

　　• Ability to assist in the development, implementation, and/or management of programs and policies at the statewide level for a department, board, or commission.

　　Minimum qualifications:

　　This is a classification in the Secretarial Administration Job Family which provides secretarial support requiring knowledge of office processes, business practices, and clerical functions requiring attention to administrative and business details, liaison work, and public relations. This job family is distinguished by its assistive role in meeting the administrative needs of an individual(s). Paraprofessional work in supporting an individual(s) with 1) advanced administrative support responsibilities that require in-depth knowledge of accompanying processes and procedures, and 2) assistance in the development, implementation, and/or management of programs and policies at the statewide level for a department, board, or commission. Work consists of advanced secretarial and paraprofessional support services requiring a proficient knowledge of office processes and administrative functions. Responsibilities require the use of independent judgment, initiative, and decision-making on complex administrative matters.

　　Preference given to applicants with experience working with the ALMS database.

　　Contact information:

　　Questions about this position should be directed to Peter T. Holmes at [email protected]

　　Application Instructions:

　　Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.

　　If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.

　　Benefits of working for the State of Maine:

　　No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

　　Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

　　Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

　　Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.

　　Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

　　Retirement Plan – The State of Maine contributes 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

　　Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

　　Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

　　Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.

　　Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

　　Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act (https://www.maine.gov/bhr/state-employees/rules-policies/policy-practices-manual/Employee-Rights-and-Responsibilities-Federal) .

　　Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

　　Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

　　There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

　　Thinking about applying?

　　Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.