Position Summary:

　　At the Long Island State Veterans Home, our Scheduling Assistant is a valuable member of our team who provides administrative support and has the ability to interface with all levels of management throughout the LISVH. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.

　　Under the direction of the Deputy Director of Nursing and Business Manager, duties of a Scheduling Assistant may include the following, but are not limited to:

　　Coordinate and post monthly time schedules as requested for each nursing unit in accordance with policies and procedures of the department. This involves scheduling all nursing unit employees.

　　Provide schedules for new staff as directed.

　　Record all status changes on daily staffing sheet and master schedule daily.

　　Maintain file and process time off requests, i.e. emergency leave, vacation days or personal days off on a daily basis. Serves as central control for all "call in" notifications from staff and assures that replacement staff is obtained as directed.

　　Enter into computer the employees information relating to schedule changes daily.

　　Schedule CNA's as needed to transport resident to appointments or for special trips.Schedule staff and keep records of MOT and VOT dates on a daily basis. Maintain and post current MOT and VOT roster as requested.Direct employees to appropriate personnel for payroll and time and attendance information.Responsible for central distribution of all Nursing Department payroll checks and direct deposit slip as assigned.Participate in maintaining computerized data and performing other administrative tasks for managerial staff.Follow up with Employee Health and Time and Attendance regarding employee status as directed.Reconcile Timecards.

　　Required Qualifications:

　　Associates Degree. In lieu of degree, a high school diploma and two years of relevant full-time administrative experience. Proficiency in Microsoft Office Suite. Ability to multitask in a fast-paced environment and handle variable crisis situations.

　　Preferred Qualifications:

　　Scheduling experience. Experience utilizing Kronos System or equivalent online scheduling software. Experience working in a healthcare facility.

　　Resume/CV and cover letter should be included with the online application.

　　Working Conditions:

　　Working conditions may involve exposure to infectious disease, blood, body fluids and/or tissue as well as other unpleasant elements such as accidents, injuries and illness. May be exposed to and be required to handle varying unpredictable, emergency and crisis situations. Occasionally subjected to irregular hours and pressure due to multiple calls and inquiries.

　　Special Notes:

　　The Long Island State Veterans Home is a tobacco-free environment. Tobacco products are strictly prohibited anywhere on our 25-acre campus, including parking lots and outdoor areas on the premises.

　　Essential Position: This position has been designated as an essential position based on the duties of the job and the functions performed. This means that when the Long Island State Veterans Home is faced with an emergency, employees in such positions are required to remain at their work location or to report to work.

　　The LISVH is a 24/7 skilled nursing facility. As such, all positions are subject to changes in pass days and shifts as necessary to meet the operating needs of the facility.

　　The use of Vacation or Personal Leave accruals during the first 6 months of employment will not be authorized unless prior approval has been granted by Human Resources.

　　The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from the Long Island State Veterans Home Employee Health Department, clear a background investigation, submit three (3) written references, and provide a copy of the required license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

　　In accordance with the New York State Department of Health (DOH) order that all hospitals and nursing homes "continuously require all covered personnel to be fully vaccinated against COVID-19." Upon acceptance of a conditional job offer, candidates who are not already vaccinated must obtain the first dose of the vaccine within three (3) calendar days of job offer and must obtain any subsequent doses in accordance with the vaccine protocol. The order allows for limited medical exemptions with reasonable accommodations, consistent with applicable law.

　　The Long Island State Veterans Home, located on the campus of Stony Brook University, is a 350-bed skilled nursing facility with a 40-slot Adult Day Health Care Program dedicated to the care of honorably discharged Veterans of the United States Armed Forces, their spouses and Gold Star parents. Join an organization whose people make a difference every day and where commitment, compassion, initiative and leadership are recognized and rewarded. We care for America's heroes every day.

　　If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

　　In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed.

　　Visit our page to learn about the total rewards we offer.

　　Job Number: 2400178

　　Official Job Title: TH Staff Assistant II

　　Job Field: Nursing

　　Primary Location: US-NY-Stony Brook

　　Department/Hiring Area: Nursing

　　Schedule: Part-time Shift :Day Shift Shift Hours: 7:00 AM - 3:30 PM Pass Days: Every Other Weekend, Variable

　　Posting Start Date: Jan 19, 2024

　　Posting End Date: Feb 3, 2024, 4:59:00 AM

　　Salary:Commensurate with experience

　　Salary Grade:SL1

　　SBU Area:Long Island State Veterans Home

　　Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

　　Minimum Salary: 31200.00Maximum Salary: 31200.00Salary Unit: Yearly