TGS

　　Job ID 2465003

　　Tuknik Government Services, a Koniag Government Services company , is seeking a Protocol Officer with a Current/Active Secret Clearance; with the ability to be Upgraded to TS/SCI to support TGS and our government customer in Arlington, VA.

　　We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

　　Tuknik Government Services currently has an opening for a Protocol Officer (PO) in support of the Office of the Secretary of Defense (OSD) Chief Digital and Artificial Intelligence Office (CDAO). Under the direction of the government, the PO will assist with facilitating logistics for foreign visits and senior officers, preparing packages for coordination, and planning international engagements. This position requires experience supporting DoD executive leadership and will work closely with government and contractor personnel across the Department of Defense. The PO will be responsible for ensuring proper execution and protocol in all official international events, activities, and social calls. Diplomatic Protocol refers to the etiquette, meaning the rules, procedures, conventions, and ceremonies related to international and official government relations. The PO will provide planning, logistical, and programmatic support, and will work with the team to organize conferences, meetings, and workshops. Events range in size from small meetings of 5 people to large-scale conferences of 200 people.

　　Responsibilities:

　　Assists the international team on coordinating international visits, meetings, conferences, and travel for DoD officials and division teams, including logistical details and planning for entry into DoD facilities as necessary.

　　Develops and maintains points of contact for foreign engagement and supports international team’s efforts across the organization.

　　Provide planning and logistical support for an annual Conference, workshops, technical convenings and strategic planning sessions.

　　Organize visioning sessions with staff to capture event objectives.

　　Prepare visual and written materials for official international meetings and events including PowerPoint slides, one-page overviews, and talking points.

　　Develop and maintain workplans and timelines for events.

　　Establish a schedule of meetings with the event team and coordinate across the Chief Digital and AI Office organization on international events and meetings.

　　Develop and maintain systems and templates to streamline events.

　　Provide weekly updates to government lead and team members.

　　Select and secure venues for meetings and events, as needed (may include site visits, soliciting quotes from venues, compiling list of competitive venue bids, etc.)

　　Manage payments, invoicing, receipts, and credit card reconciliation for meetings, travel, and events.

　　Work with the team to ensure meetings and events are interactive, engaging, and relevant.

　　Manage communication with speakers, facilitators, and attendees in collaboration with identified team; includes managing RSVP lists.

　　Be onsite at events to ensure smooth experience for speakers, facilitators, and attendees.

　　Create post-event surveys and analyze data to be included in event after action report.

　　Plans, coordinates, and executes the protocol program for meetings and events including ceremonies, conferences, official visits of senior level US Government and international distinguished visitors, official social functions, and other events.

　　Coordinates with the offices of senior leadership within DoD, Joint Staff, and other USG agencies, embassies, and private sector for attendance to events

　　Briefs senior organizational leadership on status of planning and actions during the execution of meetings and events

　　Responsible for coordinating the execution and administration of funds, preparing the annual budgets for events, establishing contracts with venues and caterers, and procuring supplies and services through government credit card and centrally billed accounts.

　　Develops reports and other program presentations regarding special event planning as well as budget management and program evaluations.

　　Designs and conducts a wide variety of comprehensive studies and detailed analyses of event processes as they relate to long-range budget, personnel, procurement, and contract planning for each special event.

　　Manages the planning, coordination, and execution of all conferences held by the International Affairs team.

　　Conduct strategic planning and research to establish dates, schedules, and intent of events and activities, develop event concepts and objectives, analyze and estimate necessary resources.

　　Suggests, advises on, and develops meeting, travel, and event itineraries, sequences of events, instructions, guides, supplementary material, and pertinent correspondence, including maps, directions, parking passes, menu options, lodging information, tent cards, labels, etc

　　Coordinates event music, entertainment, photography, and media coverage with Public Affairs

　　Coordinates speeches and/or talking points for the executive leadership team for all international public appearances, events, and meetings.

　　Coordinates with communications staff or other senior staff to review, edit and approve high-quality final products.

　　Drafts news releases and advisories for international meetings and events

　　Performs other related duties as assigned.

　　Requirements :

　　5+ years related experience.

　　To be considered, must have DoD Secret-clearance and the ability to obtain a DoD Top Secret/SCI

　　Experience handling complex logistical and detail-oriented tasks to coordinate senior-level international visits and travel.

　　Experience with DoD-wide processes and tools related to foreign visitors and foreign travel to include the Foreign Visitor Request (FVR) process and Aircraft and Personnel Automated Clearance System (APACS).

　　Skills to plan and organize, gather, analyze, and present information and perform supporting analyses for senior DoD officials at a high level of quality in a time-constrained environment.

　　Strong organizational management and problem-solving skills with impeccable attention to detail

　　Powerful analytical and problem-solving skills – including the ability to develop solutions in new and creative ways.

　　Ability to create and execute visual and written materials to support senior-level official international meetings.

　　Exceptional MS Teams, Word, and PowerPoint skills; proficient Excel and Outlook application skills

　　Ability to work independently on projects, from conception to completion.

　　Experience with navigating the Pentagon’s processes.

　　Proven capacity to take initiative and willingness to learn new skills as needed.

　　Strong work ethic and the ability to work well independently and as part of a team.

　　Outstanding interpersonal skills and ability to interact with individuals at all levels.

　　The ideal candidate will have experience working with federal and/or state government agencies, as well as a strong understanding of protocol and etiquette.

　　Education:

　　Bachelor’s degree in international Affairs, Public Administration, Foreign Policy, or related field

　　Working Environment & Conditions

　　This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

　　This position is primarily indoors, consistent with a standard office position and has a noise level of mostly low to moderate. The incumbent is required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. The workload may require the incumbent to sit for extended periods of time. The incumbent must be able to read, do simple math calculations and withstand moderate amounts of stress.

　　The incumbent must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

　　Our Equal Employment Opportunity Policy

　　The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.

　　The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at [email protected] or by calling 703-488-9377 to request accommodation.

　　Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.

　　Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352