Proposal Coordinator

　　Are you ready to take the lead in shaping the success of groundbreaking projects? Ardmore Roderick is on the lookout for a dynamic and detail-oriented Proposal Coordinator to take our proposals to new heights. If you have a knack for turning ideas into compelling narratives and love the thrill of winning new business, we want you on our team! At Ardmore Roderick it’s not just about projects, but also about people.

　　As a Proposal Coordinator, you will play a pivotal role in driving project wins through meticulous proposal development and coordination. Your role will involve a keen attention to detail, adherence to deadlines, and a commitment to maintaining the highest standards of brand quality in our proposals.

　　Responsibilities:

　　· Lead the coordination, writing, editing, and production of statements of qualifications (SOQs), proposals, presentations, and other marketing collateral

　　· Provide significant support for major strategic pursuits

　　· Develop and coordinate proposals across the lifecycle while maintaining consistency of company branding standards; establish proposal schedules, analyze requirements, set up kick-off meetings, maintain accurate records, coordinate proposal sections, written and graphic; review content; handle production and delivery

　　· Develop and maintain support material (content, resumes, project sheets, images, testimonials)

　　· Brand ambassador (ensure compliance with brand guidelines for consistency)

　　· Collaborate across internal teams to obtain/exchange information

　　· Update firmwide CRM database with employee, project, and proposal information on an ongoing basis

　　· Assist with Open Asset (Digital Asset Management Software) – requires superior organizational skills

　　· Keeping abreast of industry trends, including personal development within the Architectural, Engineering, Construction (AEC) industry. Assist with the coordination of company events.

　　Qualifications:

　　· Bachelor's degree in Marketing, Communications, Journalism or English required

　　· 2-5 years of related experience in proposals, preferably within the Architectural, Engineering, Construction (AEC) industry

　　· Previous experience reading and analyzing requests for proposals (RFPs) and requests for qualifications (RFQs)

　　· Proficiency in Microsoft Suite, Adobe Creative Suite, and customer relationship management databases (i.e., Deltek Vision/Vantagepoint.)

　　· Experience with Open Asset is a plus

　　· Exceptional organization, grammar and proofreading abilities

　　· Superior organizational skills and deadline-oriented to execute multiple tasks

　　· Ability to work across various teams/departments to complete projects

　　· Ability to think critically, work independently, and manage time efficiently

　　· Willingness to take on other tasks as required and to accept constructive feedback

　　· Personable, able to work with a wide variety of personalities

　　· Must be located in the Chicagoland area and be able to work a hybrid work schedule

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