Description

We are searching for a dedicated Property Administrator to join our team in Melville, New York. In this role, you will be providing administrative support to management, maintaining insurance tracking systems, and handling various accounting tasks. This role offers a contract to hire employment opportunity, ideal for candidates with strong skills in accounting software systems and Microsoft Office Suites. For immediate consideration please contact Amanda at 516-454-1112.

Responsibilities

• Provide direct administrative support to managers, ensuring the smooth operation of the office

• Maintain and update Certificate of Insurance tracking systems for both Tenants and Contractors, ensuring compliance with management requirements

• Handle general filing duties, ensuring all property documents are filed accurately and promptly, both online and in shared files

• Check emails regularly throughout the day to ensure prompt attention to immediate issues

• Prepare express mail packages and monitor supply levels, replenishing as necessary

• Assist team members with budget preparation for the property as requested by Manager

• Handle Accounts Payables, ensuring all invoices for the property are entered into the accounting system, coded, and approved for payment

• Obtain completed W-9 forms from all vendors and manage Accounts Receivable

• Deliver superior customer service to all tenants, clients, contractors, and vendors

• Review, update, and revise the Tenant Handbook as necessary, coordinating distribution of updates or revisions to all new tenants upon their commencement of lease agreements

• Prepare tenant memos and correspondence as directed by Managers regarding holidays, upcoming events, etc

• Coordinate all arrangements, notifications, and authorizations for Tenant Move-In’s/Move-Out’s, ensuring compliance with all requirements.

Requirements • Proficiency in Accounting Software Systems

• Experience with JD Edwards EnterpriseOne

• Strong skills in Microsoft Excel

• Familiarity with Microsoft Office Suites

• Proficient in Microsoft Outlook

• Understanding of Accounting Functions

• Experience with Accounts Payable (AP)

• Excellent correspondence skills

• Ability to handle documentation effectively

• Knowledge of insurance procedures and policies

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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