Description:

　　This is a 12-18 month contract.

　　Has multiple phases of ESCO work.

　　Scope: Lighting, MEP/HVAC, Temp control, water, building envelope.

　　Will be working in Procore and submitting submittals. Take notes, run meetings, customer facing, field administrative tasks, site activates. Will be on site in an empty facilities office. Check in subs, check out keys, walk project site, etc.

　　Some relative tasks:

　　Set-up project in business system based on Sales to Operations transition documents.

　　Assists in the initiation and tracking of contract projects to ensure compliance and successful completion date.

　　Prepare invoices for billing and any additional documentation required for billing purposes.

　　Assists Engineering Specialists and Project Managers with the preparation of submittals and operation/maintenance manuals.

　　Works with the Project manager and assists in forecasting of project.

　　Processes invoices and validates according to project contract documentation.

　　Gathers and records information to assist with process compliance monitoring.

　　Initiate process and track progress of contracting business unit claims.

　　Initiates documents for purchase orders, subcontracts, and change orders.

　　Insures compliance of Delegation of Authority and Sarbanes and Oxley

　　Comprehend Customer Contracts to determine the need for project specific documentation.

　　Assists Project Manger with the project cost at completion forecast.

　　Coordinate with customers on contract documentation including tax documents, purchase orders, and general information.

　　Communicates effectively with other team members concerning problems, obstacles, issues, and information needs.

　　Able to work in a fast pace environment.

　　Flexibility to work overtime/weekends, as required.

　　Good communication skills, verbal and written, required.

　　Ability to meet short- and long-term deadlines.

　　Effectively meet the needs of internal and external customers.

　　Demonstrated ability to cope with stress and maintain a pleasant and cooperative temperament with internal and external customers.

　　Demonstrated ability to perform mental tasks such as making decisions, learning, thinking rationally and exercising good judgment.

　　Coordinates with various staff for accurate and timely recording of project costs, including time sheets, daily reports, etc.

　　Schedule internal project team meetings to ensure accurate transfer of information.

　　Validates and reconciles project cost data in business system to the project forecast.

　　Additional Skills & Qualifications:

　　Must haves:

　　-2+ years of construction project coordinating/administration experience. Experience within job description.

　　-2+ years of Microsoft excel/office experience

　　-2+ years of CM software. They use Procore, one drive, MS projects

　　Soft skills:

　　-Excellent communicator

　　-Understand meetings and create meeting minutes

　　-Experience taking initiative

　　-Team player

　　Diversity, Equity & Inclusion

　　At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

　　Hiring diverse talent

　　Maintaining an inclusive environment through persistent self-reflection

　　Building a culture of care, engagement, and recognition with clear outcomes

　　Ensuring growth opportunities for our people

　　Actalent is an equal opportunity employer.

　　About Actalent

　　Actalent connects passion with purpose. We help visionary companies advance their engineering and science initiatives through access to specialized experts that drive scale, innovation, and speed to market. With a network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, Actalent serves many of the Fortune 500. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences services and workforce solutions brand in 2021.