36366BR

　　Extended Job Title:

　　Program Coordinator (Psychiatry/Alberta)

　　Org Level 1:

　　Texas Tech Unv Hlth Sci Ctr El Paso

　　Position Description:

　　Supports all program directors by performing administrative duties related to planning, directing and coordinating both

　　the academic and operational activities of the program.

　　Requisition ID:

　　36366BR

　　Optional Attachments:

　　Transcript

　　Travel Required:

　　None

　　Major/Essential Functions:

　　Research, organize and provide referral information related to the CPAN program participants in accordance with the findings of the staff and treatment team

　　Provide accurate information on referrals for staff, program participants, and guardians.

　　Provide community and regional resource assistance information, community programs for insured and participants

　　Answers phones. Processes incoming and outgoing correspondence and tracks status of all correspondence. Draft, proof, edit correspondence, independently for understandability, grammar, punctuation and spelling, replies to correspondence as assigned. Correspondence is handled appropriately and efficiently. Uses rules of professional writing in proof work. Uses proper grammar and punctuation when composing correspondence on behalf of the department, staff and project

　　Coordinates travel arrangements for all members of the CPAN group and resolves problems as appropriate. Prepares their travel applications and vouchers; maintains a spreadsheet log of travel expenses, reimbursements, etc. Travel itineraries and reimbursements are processed accurately and timely in accordance with TTUHSC El Paso, CPAN Project and Psychiatry Departmental guideline

　　Coordinates, prioritizes, and schedules routine and emergency appointments in person and virtual. Staff of the CPAN Project are made aware of appointments, in person or virtual in a timely and efficient manner. Scheduling virtual visits via EMR

　　Coordinates and maintains filing / record keeping systems. Files and or records are easily accessed and in organized for easy retrieval of information

　　Assures staff have necessary information for meetings, conferences, and other activities. Prepares agenda, gathers documents and information, and prepares minutes for meetings as requested

　　Minutes are prepared in timely fashion. Necessary information is accurate, timely, and of value

　　Completes special assignments with some latitude to exercise independent judgment. Assists with planning and implementation, as required. Assigned work is thorough and prepared by deadlines

　　Responsible for issuing, monitoring and purchasing supplies for the department, and maintaining inventory records and restocking supply. Keep supply room organized as supplies arrived. Maintain departments' supplies on hand as needed. Replenish the office supplies prior to completing on hand inventory of supplies

　　Research, plan, and organize all project ECHO and CME. Program and organize all yearly series for

　　CPAN/ECHO. Host all project ECHO/CME events. Provide accurate information to CME and presenters. Plan, generate links, and host all zoom webinars. Contact presenters to make sure all documents are done by CME guidelines

　　Other duties as requested by the Program Director and Staff with Operations that will support the departmental staff and departmental daily operations (as assigned). Assist the director with administrative duties with efficiency and timelines

　　Adhere to all TTUHSCEP policies, procedures and processes

　　Personally demonstrate, display, and act in accordance with TTUHSCEP values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork)

　　Grant Funded?:

　　Yes

　　Minimum Hire Rate:

　　Compensation is commensurate upon the qualifications

　　Pay Basis:

　　Hourly

　　Work Location:

　　El Paso

　　Preferred Qualifications:

　　Must be proficient with Microsoft Office software

　　Be able to handle various tasks simultaneously

　　Answer multi-line phone system. Can skillfully direct phones calls to appropriate sources for assistance

　　Ability to keep or to supervise the keeping of complex records; to assemble and organize data of a complex nature; and to prepare and submit required reports from such records

　　Must be proficient with Microsoft Office software

　　Be able to handle various tasks simultaneously

　　Campus:

　　HSC - El Paso

　　Department:

　　Psychiatry Dept Elp Genl

　　Required Attachments:

　　Cover Letter, Resume / CV

　　Job Type:

　　Full Time

　　Pay Statement:

　　Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

　　Job Group:

　　Executive and Admin Assistants

　　Shift:

　　Day

　　EEO Statement:

　　As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

　　Required Qualifications:

　　High school plus six years experience in related field

　　Additional education may substitute for experience on a year for year basis

　　Does this position work in a research laboratory?:

　　No

　　Jeanne Clery Act:

　　The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx