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Program Coordinator I

Program Coordinator I-March 2024

New Brunswick

Mar 28, 2026

About Program Coordinator I

　　Position Details

　　Position Information

Recruitment/Posting Title	Program Coordinator I
Job Category	Staff & Executive - Administrative & Support
Department	RBS I.D.E.A.
Overview	Rutgers, The State University of New Jersey is seeking a Program Coordinator at Rutgers Business School-New Brunswick. Reporting to the Assistant Dean, the Program Coordinator I provides high-level support for Inclusion, Diversity, Equity, and Access (IDEA) programs and initiatives at RBS. This position will coordinate, organize, implement, and manage RBS IDEA programs, initiatives, and projects that fall under the RBS IDEA Office. This position will support recruiting, engagement, retention, academic success, and professional development of students from historically underrepresented and underserved backgrounds. This includes supporting the administration and implementation of the following programs: RBS NextUP, RBS PREP, RBS B-STAR, RBS DLI, RBS C.E.O. Network, RBS IDEA Scholarship Program, as well as future programs and initiatives within the purview of the RBS IDEA Office to be established. This also consists of supporting the day-to-day operations of projects, planning, preparation, evaluation, communications, events, records, statistics, program reports, and documents.
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Program Coordinator I. Reporting to the Assistant Dean, the Program Coordinator I provides high-level support for Inclusion, Diversity, Equity, and Access (IDEA) Office programs and initiatives at RBS. This position will coordinate, organize, implement, and manage RBS IDEA programs, initiatives, and projects that fall under the RBS IDEA Office. This position will support recruiting, engagement, retention, academic success, and professional development of students from historically underrepresented and underserved backgrounds. This includes supporting the administration and implementation of the following programs: RBS NextUP, RBS PREP, RBS B-STAR, RBS DLI, RBS C.E.O. Network, RBS IDEA Scholarship Program, as well as future programs and initiatives within the purview of the RBS IDEA Office to be established. This also consists of supporting the day-to-day operations of projects, planning, preparation, evaluation, communications, events, records, statistics, program reports, and documents.This position is responsible for and not limited to the following: Manages processes, evaluates program effectiveness, and researches program resources. Supports advertising and manages recruitment strategy to increase student engagement and involvement in RBS IDEA programs. Develops and maintains a master schedule of all programs and activities. This position supports the daily operational procedures of the RBS IDEA Office, including student meetings, collecting and maintaining accurate records and student data for use in various departmental reports. Supports the maintenance of RBS IDEA Office webpages. Manages the production of electronic and printed marketing materials. Develops and maintains social media and software platforms to enhance communications with current students, prospective students, and internal/external stakeholders. This position must also be able to manage other duties as assigned throughout the year demonstrating the capability to synthesize new information and use it to create positive change. Ability and willingness to travel to off campus events, K-12 schools throughout NJ, and businesses in the NY/NJ metro area is required. This position will require frequent evening and weekend hours. Travel between campuses is expected.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at .
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	55416.000
Annual Mid Range Salary	68958.000
Annual Maximum Salary	82500.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

　　Qualifications

Minimum Education and Experience	Requires a bachelor's degree or an equivalent combination of education and/or experience that demonstrates a deep knowledge and understanding of program design and execution, coordination, organization, facilitation, data collection, general research principles and practices, report analysis, writing, social media networking, and promotion/outreach. Requires a minimum of two years of relevant experience in a program coordination or administrative function.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Knowledge of major academic and diversity issues with a demonstrated, clear understanding of the importance of a diverse and inclusive environment in a higher education setting. Knowledge of EEO practices in a higher education. Outstanding organizational, communication, interpersonal, and public speaking skills are necessary. Computer literacy in Microsoft Office including Excel, PowerPoint, and Publisher are required. Ability to work well individually as well as on the team and represent the RBS IDEA Office, Rutgers Business School, and Rutgers University professionally and enthusiastically. A firm understanding of academic support services is required. Must be self-motivated, detailed-oriented, and be able to interact effectively with diverse populations including students, high-level administrators, and business professionals. Requires the ability to work cooperatively with others, manage multiple priorities and adhere to strict deadlines. Firm understanding of and experience working with issues related to under-represented minority groups, underserved K-12 school districts and services. Experience in higher education is also required. Ability and willingness to travel to off campus events, and businesses in the NY/NJ metro area is required. This position will often require evening and weekend hours. Weekly travel between campuses is expected. Must use personal vehicle for travel.
Preferred Qualifications	-2 to 4 years of relevant experience preferably in higher education. Should have an understanding of and experience with issues related to, working with under-represented minority groups, underserved school districts, first generation student needs, multicultural programs and services. Exceptional oral and written communications and interpersonal skills. Demonstrated ability to think and act strategically. Strong knowledge of and commitment to advancing diversity and inclusion. Objective thinker who handles confidential information in an impartial manner. Demonstrate initiative and creative ability to build contacts/networks among internal and external constituencies. A high degree of diplomacy, personal integrity, ethics and sound judgment. Ability to work effectively with faculty staff and administrators. Acquaintance with Rutgers academic policies and procedures Familiarity with best practices for student success and academic advising Familiarity with recruitment systems and the ability to stay current on diversity programs offered by the University and other professional organizations. Extensive experience coordinating major programs and events, preferably in a higher education setting. Extensive experience coordinating major programs and events, preferably in a higher education setting; event management, operations management, and student leadership expertise preferred. Special event management, operations management, and student leadership expertise preferred. Knowledge of survey tools such as Qualtrics and Google Forms, Rutgers RIAS and HCM systems, budgets and financial analysis in an academic setting preferred. Demonstrated knowledge of programming, advising, budget management, and training programs is preferred.
Equipment Utilized	Position would require access and use of a laptop computer and printer. Position will require advanced use of survey tools such as Qualtrics and Google Forms.
Physical Demands and Work Environment	This position requires the ability to perform in a dynamic fast paced environment and communicate effectively with multiple constituencies, tactfully, and diplomatically. This position manages sensitive personal information with discretion and good judgment. Will require travel between campuses for university business. Some evening and weekend hours required. Candidate must be able to lift 50lbs or less.
Special Conditions

　　Posting Details

Posting Number	24ST0016
Posting Open Date	01/12/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

　　Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.

　　Immunization Requirements Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

　　Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

　　It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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