Procurement and Data Management Assistant - 32361 University Staff

　　Description

　　University of Colorado Anschutz Medical Campus

　　School of Medicine | Department of Psychiatry

　　Job Title: Procurement and Data Management Assistant

　　Position: #00819211 – Requisition: #32361

　　Job Summary:

　　The full-time (1.0 FTE) Procurement and Operations Assistant will support the Department of Psychiatry Procurement Team by processing requests for travel, purchases, and services. This includes communicating verbally and in writing with the requestors and the School of Medicine Procurement office. Researching requests and policies and determining the appropriate course of action. This role is encouraged to identify process improvements and be a leader in customer service and issue resolution.

　　In addition, this position under the supervision of the staff member responsible will support the Data Management team. The Procurement and Data Management teams will train the candidate in the use of the tools and the processes.

　　Key Responsibilities:

　　Working requests received in the department ticketing system for booking travel, reimbursements, and purchases for faculty and staff by utilizing CU Marketplace for purchasing and Concur for travel.

　　Assigning new tickets to self and team members.

　　Respond to email messages in the DOPsych-Procurement mailbox.

　　Processing invoices in Corecentric and CU Marketplace.

　　Working with gift card programs and payments.

　　Working with the DOPFinance team to address discrepancies with professional development funds.

　　Develop an extensive knowledge of procurement policies and procedures at the University and our faculty/hospital billing entity CU Medicine.

　　Assisting in quarterly reviews and audits of expenditures.

　　Participate in process improvement initiatives.

　　Work Location:

　　Hybrid – this role is eligible for a hybrid schedule of 2-4 days per week on campus and as needed for in-person meetings.

　　Why Join Us:

　　We are part of a large nationally known school of medicine with a strong national reputation. This gives us an opportunity to be exposed to many exciting new innovations and technologies. We are located on the Anschutz Campus where in addition to the medical school, there are schools of pharmacy, dental, nursing, a population health program, Child Health Associate/Physician Assistant (CHA/PA) program and three acute care hospitals (the Veterans Administration, the Children's Hospital, and UCHealth). It is a dynamic and vibrant environment.

　　The Department of Psychiatry is a diverse department with several different divisions running education programs for medical students, clinical and specialty programs for the Denver community, and research into innovative treatments for a variety of behavioral and mental health conditions. In the department we serve and study people from childhood to elderhood. This role will interact with all areas of the department and support the many exciting programs in behavioral and mental health.

　　The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness (https://apptrkr.com/get_redirect.php?id=4934901&targetURL=https://www.cu.edu/employee-services/benefits-wellness) .

　　Diversity and Equity:

　　The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

　　Qualifications:

　　Minimum Qualifications:

　　Three (3) years of general clerical experience with one (1) year of this experience working with customers.

　　College or university course work appropriate to the work assignment, may substitute on a year for year basis for the experience.

　　Applicants must meet minimum qualifications at the time of hire.

　　Preferred Qualifications:

　　Experience using Concur to book travel and accommodations.

　　Experience using Office suite products, ZOOM, Smartsheet, SharePoint.

　　Experience with finance principles and processes.

　　Knowledge, Skills, and Abilities:

　　Ability to communicate effectively, both in writing and orally.

　　Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

　　Outstanding customer service skills.

　　Attention to detail.

　　Demonstrated commitment and ability to advance diversity and inclusion.

　　How to Apply:

　　For full consideration, please submit the following document(s):

　　A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

　　Curriculum vitae / Resume

　　Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

　　Questions should be directed to: Matthew Nichols, [email protected] (https://apptrkr.com/get_redirect.php?id=4934901&[email protected])

　　Screening of Applications Begins:

　　Screening begins immediately and continues until position is filled.

　　Anticipated Pay Range:

　　The starting salary range ( or hiring range ) for this position has been established as $48,396 - $56,143 .

　　The above salary range ( or hiring range ) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

　　Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

　　Total Compensation Calculator: http://www.cu.edu/node/153125 (https://apptrkr.com/get_redirect.php?id=4934901&targetURL=http://www.cu.edu/node/153125)

　　ADA Statement:

　　The University will provide reasonable accommodation to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] (https://apptrkr.com/get_redirect.php?id=4934901&[email protected]) ​.

　　Background Check Statement:

　　The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

　　Vaccination Statement:

　　CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases (https://apptrkr.com/get_redirect.php?id=4934901&targetURL=https://www.cdc.gov/vaccines/schedules/downloads/adult/adult-combined-schedule.pdf) . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program (https://apptrkr.com/get_redirect.php?id=4934901&targetURL=https://research.cuanschutz.edu/ehs/home/divisions/occupational-health/oh-enrollment) .

　　Application Materials Required: Cover Letter, Resume/CV, List of References

　　Job Category : Administrative Support and Related

　　Primary Location : Aurora Department: U0001 -- Anschutz Med Campus or Denver - 20278 - SOM-PSYCH GENERAL OPERATIONS

　　Schedule : Full-time

　　Posting Date : Jan 12, 2024

　　Unposting Date : Ongoing Posting Contact Name: Matthew Nichols Posting Contact Email: [email protected] (https://apptrkr.com/get_redirect.php?id=4934901&[email protected]) Position Number: 00819211

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　　The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.