Job Overview

　　Does your background include a wide array of administrative duties? We're looking for a dynamic team player to join our team as a Principal Executive Assistant where you'll provide high-level administrative support to our Chief Executive Officer (CEO) in a range of activities from calendar management, scheduling and coordinating meetings, travel, and expenses, to preparing and organizing abstract materials for presentations, events, and board meetings. To succeed in this role, you should have impeccable professionalism, organization and planning skills and be especially proficient in prioritizing and multitasking. If you have a keen attention to detail and possess the strong ability to manage several busy calendars, this could be a perfect fit!

　　About Us

　　When you join iCIMS, you join the team helping global companies transform business and the world through the power of talent. Our customers do amazing things: design rocket ships, create vaccines, deliver consumer goods globally, overnight, with a smile. As the Talent Cloud company, we empower these organizations to attract, engage, hire, and advance the right talent. We're passionate about helping companies build a diverse, winning workforce and about building our home team. We're dedicated to fostering an inclusive, purpose-driven, and innovative work environment where everyone belongs.

　　Responsibilities

　　Proactively manage calendars for assigned leaders with the ability to schedule and prioritize meetings, resolve schedule conflicts, and stay several steps ahead to maintain efficiencyResearch, prioritize, and follow up on incoming issues and concerns addressed to business leader, including those of a sensitive or confidential nature. Handle such information with professionalism, discretion, and urgencyArrange complex and detailed travel itineraries and compile documents for travel-related meetingsComplete corresponding travel & expense reports monthlyEngage in problem solving and initiate proactive / preventative measures as needed with minimal oversight and guidance neededMaintain high level of professionalism in dealing with senior business leaders inside and outside the organizationInteract with administrative counterparts at iCIMS' parent company to assist with Board of Director Meetings or other meetings relevant to the portfolio of companiesReact with appropriate urgency to situations that require a quick turnaroundAct as a point of contact for assigned leaders, redirecting messages, and following up as necessaryAssist in the preparation of administrative reports including the gathering and assimilation of informationOrganize and file correspondence/documents according to retention guidelinesPrepare correspondence on behalf of executive management; type letters and reports from rough drafts, making necessary grammatical, spelling and punctuation changesPreparation of documents/packages for meetingsCollaborate with other Executive Assistants to ensure appropriate administrative coverage across the businessAssist with special projects as assigned; track and help drive completion of key deliverablesParticipate in other activities/projects at the discretion of management programsCommunicate with employees at all levels of the organization to gather or convey informationGeneral administrative duties as requestedConsistently ensures that business is conducted with integrity at all times and that behavior aligns with iCIMS policies, procedures, and core competencies

　　Qualifications

　　A minimum of eight (8) years of experience providing administrative support to high-level executivesStrong organizational skills and attention to detail including the ability to handle complex calendar coordination requiredAdvanced proficiency with all MS Office applications: Word, Excel, PowerPoint and Outlook required; Concur experience is preferredStrong relationship skills and ability to maintain interpersonal relationships and stakeholder managementHighly resourceful team-player, with the ability to be extremely effective independentlyAbility to exercise independent judgement when handling issues of a complex natureOutstanding follow-up, organization, and planning skillsDemonstrated business acumen and desire to learn the businessProven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and responseStrong verbal and written communication skillsAbility to work in a fast-paced environment is essentialHigh level of discretion and confidentialityStrong problem-solving and decision-making capability

　　Preferred

　　BA/BS preferred or relevant work experience

　　EEO Statement

　　iCIMS is a place where everyone belongs. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our approach helps us to build a winning team that represents a variety of backgrounds, perspectives, and abilities. So, regardless of how your diversity expresses itself, you can find a home here at iCIMS.

　　We are proud to be an equal opportunity and affirmative action employer. We prohibit discrimination and harassment of any kind based on race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, veteran status, genetic information, disability, or other applicable legally protected characteristics. If you would like to request an accommodation due to a disability, please contact us at [email protected].

　　Compensation and Benefits

　　The target total compensation for this role will be based upon your experience.

　　Competitive health and wellness benefits include medical, dental, vision, 401(k), dependent care, short term and long term disability, life and AD&D insurance, bonding and parental leave, mindfulness resources, an open vacation policy, sick days, paid holidays, quiet hours each workday, and tuition reimbursement. Benefits and eligibility may vary by location, role, and tenure. Learn more here: https://careers.icims.com/benefits