Description

　　A company in North Houston is in need of a Part-Time Office Administrator on a long-term temporary basis. The hours for this position are M-F, 9-3.

　　Duties include:

　　Serves as first point of contact to our facility by welcoming and directing guests through our

　　Corporate headquarters.

　　• Responsible for answering Company’s main line and directing all calls to the appropriate

　　individuals; researches and routes correspondence; drafts letters and documents as

　　requested and; collects and analyzes information.

　　• Prepares UPS shipments for Corporate staff.

　　• Prepares travel arrangements as requested by Corporate staff.

　　• Maintains office supply inventory by checking stock to determine inventory level, as well as

　　placing supply orders for executives and office staff.

　　• Provides guests with beverages, maintains executive conference room schedule, books

　　meetings, and prepares for those meetings by making food and beverage accommodations.

　　• Prepares employee break room first thing in the morning and in late afternoon, ensuring

　　that the coffee station is adequately supplied.

　　• Maintains visitor//security log at reception area.

　　• Coordinates meetings and conferences for internal operations.

　　• File and retrieve documents, records, and reports.

　　• Retrieves sensitive information with the highest degree of confidentiality.

　　• Prepare responses to correspondence containing routine inquiries on behalf of the HR

　　team (UKG password resets, missed time punches, employment verifications).

　　• Ensures kitchen supply (Sam’s) order is picked up and properly dispersed throughout

　　office.

　　• Ensures operation of equipment by completing preventive maintenance requirements;

　　following manufacturer's instructions; troubleshooting malfunctions; calling for repairs;

　　maintaining equipment inventories; evaluating new equipment and techniques.

　　• Follows-up with tasks from assigned managers.

　　• Acts as a liaison with other departments and outside agencies, including high-level staff

　　such as CEOs, Vice Presidents, etc.

　　• Contributes to team effort by accomplishing related results as needed.

　　• Local travel (less than 10%)

　　• Other duties as assigned and the ability to work overtime as needed. Please note this job

　　description is not designed to cover or contain a comprehensive listing of activities, duties,

　　or responsibilities that are required of the employee for this job. Duties, responsibilities

　　and activities may change at any time with or without notice.

　　Requirements - At least 1 year of Administrative Assistant experience preferred

　　Proven ability to use the internet for research

　　Strong communication skills and able to receive criticism well

　　Solid understanding of data entry

　　Microsoft Word experience preferred

　　Proficiency in ordering office supplies and equipment

　　Accomplished computer skills are a must. This includes word processing, spreadsheets and presentation software, as well as databases and customer database systemsA growing, dynamic company would love to hear from you if you are a passionate self-starter that thrives in a creative environment. This position will be filled by the end of the week so don't hesitate in contacting us!

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　　Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

　　Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

　　All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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