Job Details

　　Job Location: Washington, DC - Washington, DC

　　Position Type: Full-Time

　　Education Level: Bachelor's Degree Required

　　Salary Range: Undisclosed

　　Travel Percentage: Up to 5%

　　Job Category: Legal

　　Description

　　Position Title: Paralegal, Governance & Compliance

　　Department / Supervisor: General Counsel (03) / General Counsel & Chief Policy Officer

　　FLSA Status: Exempt

　　Purpose of Position

　　To assist legal department personnel research, organize, analyze, draft, and prepare a variety of written materials supporting AdvaMed’s legal policy work, and internal legal and governance matters.

　　The Paralegal will also manage (1) the Legal department (internal) SharePoint site; (2) all Legal and Compliance policy content on AdvaMed.org, as well as provide administrative support for department personnel.

　　Essential Duties of Position

　　Legal Policy Research and Support

　　Researches and assembles background materials to support the analysis of legislation, administrative agency notices / proposed rules / guidance, and other legal policy proposalsTracks and analyzes national, state and international legislative and regulatory activities impacting the medical device industry and trade association operationsSupports in the development of Strategic Planning trackers and tools to support AdvaMed’s overall strategic planDrafts, reviews, and revises reports, releases, and summaries of relevant issues for colleagues and member companies

　　Governance Support

　　Provides support for Legal, Compliance, Privacy, and Board meetings held in-house and outside the office, including preparing meeting materials (e.g., proofreading, formatting, printing, preparing binders); researching costs and developing budget; scheduling conference rooms, catering, and technical needs; disseminating meeting agenda, materials, and minutes; preparing invitations, correspondence, and registration; incorporating last-minute changes into materials as neededPrepares, proofreads, edits, distributes, and maintains documentation and information, including briefing materials, correspondence and mailings, meeting announcements, agendas, minutes, and comments; incorporates last-minute changes to materials as needed

　　Internal Legal Support and Legal Administration

　　Supports the legal department’s working group activities at the direction of the team attorneys, including keeping Salesforce data tracking up to datePrepares narrative summaries, charts, tables, graphs, or other visual aids for data reportingManages AdvaMed Code Certification processes, including assisting members through the certification process, tracking certifications, reviewing/updating Salesforce data as neededInputs working group benchmarking surveys into survey tool (e.g., SurveyMonkey, Poll Everywhere), manages data collection, cleaning/scrubbing, review, analysis, and report generationSupports policy benchmarking by de-identifying and compiling member company policiesAssists with the gathering and analysis of information, materials, documents, reports, and evidence necessary to respond to discovery or other information requestsProvides administrative support and assistance to department head and team, including expense report preparation, and maintenance of departmental staff’s schedules and the department calendarPrepares, tracks, and administers department budget, including invoice tracking

　　Travel Requirements: 5%

　　Hybrid Work Policy: Resident Worker minimum 3 days onsite per week; work events and responsibilities may require 4-5 days per week onsite during certain periods

　　Knowledge, Skills, and Abilities

　　Ability to obtain, aggregate, and organize information regarding laws, regulations, and other legal documentsKnowledge of nonprofit corporate law and governance principlesKnowledge of the legislative and rule-making process and legal citationsAbility to establish and maintain effective working relationships with others at all organizational levelsPersonal and professional integrity and ability to earn and keep respect of peers and colleaguesAbility to exercise discretion, confidentiality, and care in handling complex mattersAbility to perform legal research using reference materials generally available within a law library and/or electronic resource toolsAbility to analyze, review and revise policy and legal documentsExceptional ability to communicate effectively verbally and in writingAbility to draft policies, minutes, resolutions, reports, and talking pointsAbility to organize and prioritize workload with flexibility and adapt to constantly changing prioritiesAbility to work on projects independently or with little supervision with independent judgment and initiativeAbility to understand and follow written and oral directionsAbility to use and knowledge of office equipmentProficient in the use of relevant Microsoft Office Suite software, including Microsoft Word, Excel, PowerPoint, and OutlookProficient in the use of Salesforce and various survey and governance platformsAdvanced to expert proofreading skillsKnowledge of budgets and basic accounting conceptsExperience with meeting and conference planningExperience with processing expense reports

　　Specifications

　　Minimum Education Required: Bachelor’s degree requiredMinimum Experience Required: 2+ years’ experience requiredDesired/ Preferred: Paralegal Certification or Undergraduate degree in Paralegal Studies, Law firm or corporate experience, Experience with web site development and/or maintenance, Experience with the healthcare industry or not for profit organizations

　　Qualifications