OPS ADMINISTRATIVE ASSISTANT I - 37970626 1

　　Date: Jan 22, 2024

　　Location:

　　BUSHNELL, FL, US, 33513 BROOKSVILLE, FL, US, 34601 BROOKSVILLE, FL, US, 34604 BROOKSVILLE, FL, US, 34614 BROOKSVILLE, FL, US, 34609 BROOKSVILLE, FL, US, 34602

　　The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

　　Requisition No: 821175

　　Agency: Environmental Protection

　　Working Title: OPS ADMINISTRATIVE ASSISTANT I - 37970626 1

　　Pay Plan: Temp

　　Position Number: 37970626

　　Salary: $15 per hour

　　Posting Closing Date: 02/05/2024

　　Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

　　OPS ADMINISTRATIVE ASSISTANT I

　　State of Florida

　　Department of Environmental Protection

　　ANTICIPATED VACANCY

　　Our Organization and Mission:

　　The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.

　　The Work You Will Do:

　　OPS Administrative Assistant I (37970626)

　　Contact: Bill Gruber, Park Manager

　　(352) 793-4781Dade Battlefield State Park is looking for a self-motivated park service professional to fill an OPS Administrative Assistant I position, providing visitor services, and administration skills. The applicant must possess good visitor service and administrative skills, be able to work independently when required. This position is 29 hours per week.

　　The Difference You Will Make:

　　Florida state parks are managed and preserved for enjoyment by all through providing appropriate resource-based recreational opportunities, interpretation and education that help visitors connect to the Real Florida. SM

　　How You Will Grow:

　　DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

　　Where You Will Work:

　　Dade Battlefield Historic State Park

　　7200 County Road 603

　　Bushnell, FL 33513

　　Visitors are drawn here for its history and to discover so much more, from ancient oaks and verdant pine flatwoods to a variety of events, programs and hands-on craft classes offered throughout the year. This park protects not only a historic battlefield, but also the natural communities as they existed when the soldiers and Seminoles battled long ago.

　　The Benefits of Working for the State of Florida:

　　Working for the State of Florida is more than a paycheck. The State’s benefits package for eligible OPS employees includes:

　　Participation in state group insurance (must meet eligibility requirements*). For more details consult with People First at 877-562-7287 or go to: https://www.mybenefits.myflorida.com/health/eligibility_and_enrollment/ops_employees

　　Participation in the Florida Deferred Compensation Plan (457b). For additional details and online enrollment visit MyFloridaDeferredComp.com (https://www.myfloridacfo.com/DeferredComp/)

　　State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). (For more information, please click Social Security Alternative Plan (aigrs.com) (https://opsfl.aigrs.com/plan-details/social-security-alternative-plan) and read OPS Social Security Alternative Plan;

　　Flexible Spending Accounts;

　　For a more benefits information, visit www.mybenefits.myflorida.com .

　　*Seasonal and part-time OPS employees (less than 30 hours average per week) refer to the links above for detailed eligibility requirements.

　　Pay:

　　$15 per hour

　　Your Specific Responsibilities:

　　This position provides administrative and secretarial support in a variety of technical and professional areas to the Park Manager and other park staff.

　　Types all correspondence for park staff including reports, meeting minutes, forms, budget requests, and related items. Compiles and edits the information for reports.

　　Receives and reads incoming mail, screen items which can be handled personally, forwarding remainder to supervisor or other park staff with necessary background material. Maintains tracking system to ensure correspondence, reports and other work is timely performed.

　　Acts as a receptionist, answer and make telephone calls, operate two-way radio, relay messages, answer questions from the public, give information and directions, handle general complaints or divert matters to appropriate person, and all related work dealing with park operation in park office. Process weekly report and receipts.

　　Processes invoices, requisitions and field purchase orders pertaining to the office administration for payment. Uses Quicken to project and track budget items for the park.

　　Maintains inventory of forms and office supplies. Updates and maintains Operations Procedures Manual and Department Directives Manual. Reviews monthly and OPS payrolls to verify accuracy, processes routine and special reports as required.

　　Performs related work as required.

　　Required Knowledge, Skills, and Abilities:

　　Knowledge of: office procedures; correct spelling, punctuation and grammar usage. Knowledge of and ability to: accurately and completely fill out forms and/or reports; act as authorized purchasing agent for My Florida MarketPlace and purchasing (P-card) transactions, use Quicken Skill in: typing. Skill in and ability to: utilize a computer and software programs such as Microsoft Office Suite; efficiently and accurately perform cash register transactions including cash handling and making correct change; transcribe dictation using notes or a dictating machine; type letters, memoranda and other standard business forms in correct format; prepare and maintain financial records; maintain a budget and submit associated reports in established timeframes; organize files and other records; act as office receptionist and handle telephone calls in a courteous and effective manner. Ability to: utilize software to track park budget; type at least 30 wpm; work 29 hours per week; perform basic arithmetical calculations; plan, organize and coordinate work assignments; communicate effectively verbally and in writing; establish and maintain effective working relationships with others; operate and/or utilize a variety of business and office machines to include computer; operate cash register; maintain a valid driver’s license; successfully complete background and fingerprint check.

　　Minimum Qualifications:

　　Valid Drivers’ License

　　BACKGROUND SCREENING REQUIREMENT:

　　This position is a Position of Trust. Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.

　　DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

　　[email protected]

　　[email protected]

　　The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

　　Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

　　The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

　　VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

　　Nearest Major Market:Orlando