Operations Specialist - Medical Records & Payroll

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　　Job Details

　　Requisition #:

　　193810

　　Location:

　　Temecula, CA 92590

　　Category:

　　Administrative/Clerical

　　Salary:

　　$19.00 per hour

　　Position Details

　　Position Overview

　　The Operations Specialist is responsible for providing top level customer service to internal and external clients as it relates to branch location’s clinical operational support activities.

　　Compensation:$19/HR, plus monthly incentive potential

　　Benefits Overview:

　　Health, Dental, Vision Insurance

　　401(k) Savings Plan with Employer Matching

　　Employee Stock Purchase Plan

　　Company-Paid Life Insurance

　　Paid Holidays, Paid Vacation Days, Paid Sick Days

　　Opportunities to advance and grow professionally

　　Essential Job Functions

　　Payroll Activities:

　　Weekly time sheets entries for caregiver staff visits which generates billing

　　Audit weekly payroll reports and make timely payroll adjustments when necessary

　　Process and close payroll each week according to guidelines

　　Prepare and ensure timesheets and nursing notes for corporate billing department are processed according to guidelines

　　Prepare and maintain payroll files

　　Review and audit weekly net profit reports and communicate discrepancies to management in a timely manner

　　Be primary point of contact for location caregiver payroll inquiries

　　Establish an open line of communication and positive relationship with the Corporate Payroll department

　　Medical Records:

　　Performs all admissions for data entry, inputs physician's plan of care and other medical information into the computer when requested

　　Prints and distributes the physician plan of care

　　Maintains a tracking system of physician orders and plan of care in order to maintain compliance

　　Demonstrates a desire to set and meet objectives and to find increasingly efficient ways to perform tasks

　　Completes work and documentation with accuracy and within Aveanna time frames

　　Assists the Clinical Director with maintaining compliance as directed

　　Actively listens and always follows appropriate channels of communication

　　Personnel Activities:

　　Assist with caregiver onboarding activities; may be asked to assist with recruiting activities

　　Ensuring all caregiver personnel files are secure, accurate and complete

　　Verification and maintenance of caregiver credentials (licenses and certifications)

　　Creating and providing monthly evaluation and skills report to Director(s)

　　Coordinate with Corporate Risk Management and Leave of Absence Specialists on all worker compensation claims and return to work coordination activities

　　Coordinate with People Services on all unemployment claims

　　Be primary point of contact for caregiver questions relating to company benefits, policies, procedures, education

　　Caregiver Coordination Activities:

　　Establish and maintain an orientation schedule for caregiver staff

　　Maintain accurate and up to date contact list of all active caregivers, including mailing log

　　Review and confirm weekly schedules according to branch location guidelines

　　Mail monthly schedule to patient’s home each month according to branch location guidelines

　　Office Support Activities:

　　Scanning and/or filing of documentation and records

　　Assist in answering of incoming calls and ensuring accurate messages are taken and given to the appropriate staff member

　　Mail distribution to appropriate staff member or department

　　Process invoices according to branch location guidelines

　　Office supply orders

　　Preform special projects as needed

　　Requirements

　　High school diploma or GED

　　Proficient typing skills

　　Proficient Microsoft Office skills

　　Preferences

　　Payroll and/or human resources experience

　　Private duty, home care or health care company experience

　　Advanced Microsoft Excel skills

　　Two (2) years general office experience

　　Other Skills/Abilities

　　Must maintain company and employee confidentiality at all times

　　Must maintain professional boundaries at all times

　　Ability to remain calm and professional in stressful situations

　　Attention to detail

　　Time Management

　　Effective problem-solving and conflict resolution

　　Excellent organization and communication skills

　　Physical Demands

　　Must be able to speak, write, read, and understand English

　　Occasional lifting, carrying, pushing, and pulling of up to 25 pounds

　　Prolonged sitting, walking, standing, bending, kneeling, reaching, twisting

　　Must be able to sit and climb stairs

　　Must have visual and hearing acuity

　　Environment

　　Performs duties in an office environment with occasional field visits during agency operating hours

　　Must be able to function in a wide variety of environments which may involve exposure to allergens and other various conditions

　　Other Duties

　　Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

　　Equal Employment Opportunity and Affirmative Action: Aveanna provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Aveanna complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

　　CCPA Notice for Job Applicants, Contractors, and Employees Residing in California

　　As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate.

　　Notice for Job Applicants Residing in California (https://www.aveanna.com/CCPANotice.html)

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