Description

　　OPERATIONS COORDINATOR

　　PRIMARY PURPOSE:

　　This position provides general budgeting and administrative expertise for regional field operations. A key component of this position is to incorporate the Lawson system into the regional accounts payable process and to oversee budgeted versus actual expenditures.

　　JOB RESPONSIBILITIES:

　　Budget:

　　• Initiates all Major Maintenance job numbers and requests Capital job numbers as needed for region projects. Ensures corporate and region authority limits and procedures are followed.

　　• Manages smaller region office-related capital or major maintenance projects and manages other region level projects as assigned. Prepares cost projections, processes and analyzes bids, oversees budget control and reporting, and reviews cash flow.

　　• Prepares and reviews cost tracking reports extracted from general ledger or other accounting reports on a monthly basis as well as upon request of Region Director or project manager.

　　• Researches, analyzes, recommends, and confirms corrections or changes to accounting entries on general ledger, CWIP and various reports.

　　• Researches and analyzes invoices or other charges as needed or upon request of Region Director or project manager. Makes recommendations and resolves discrepancies with vendors.

　　• Coordinates and completes annual and updated monthly budget forecasting for various business units and types of budgets.

　　• Creates and manages step increase payroll data files for all PNR employees

　　• Formulates and implements policies and procedures for the regional accounts payable process.

　　Fleet:

　　• Manages vehicle data, registrations and monthly mileage reporting for all vehicles in region.

　　• Coordinates purchase of new vehicles and disposal of old units.

　　• Coordinates CMV program at region level.

　　Miscellaneous:

　　May include but not limited to the following assignments:

　　• Provides basic in-house computer software support and training on various packages including Lawson and PAWS.

　　• Maintains and balances region working fund.

　　• Trains regions employees on key issues such as Lawson coding, invoice processing, and contract processing

　　• Maintains “PSR Administration Handbook” of region policies and procedures. Makes recommendations as needed.

　　• Creates and distributes ID badges for PNR employees

　　• Coordinates PNR Weekly Report for Director

　　• Creates procurement/contract documents such as requests for services, requests for materials, low-risk agreements and enters data into Lawson as needed\

　　Requirements

　　Education:

　　· High School diploma or equivalent preferred.

　　· College degree a plus

　　Experience, Specific Knowledge, Certification, Licenses:

　　· A minimum of three to five years administrative/accounting/budgeting experience

　　· Excellent PC skills; knowledge and proficiency in Word, Excel, PowerPoint, Microsoft Outlook and Access is required

　　· A satisfactory driving record as determined by the Company and current, valid State driver’s license are required

　　Competencies/Skills:

　　· Proficiency with computer applications, including Microsoft Excel, Word, Project, and Outlook, as well as in-house accounting programs.

　　· Well-balanced interpersonal skills and demonstrable verbal and written communication skills.

　　· Must be accountable and take direction from supervisors, keep required work schedules, focus attention on details, and follow work rules.

　　· Organizational skills and the ability to prioritize tasks are essential.

　　· Must be a problem solver with the ability to find resolutions.

　　Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

　　Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

　　All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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