Universal Pictures International (UPI) is the International Distribution and Marketing division for Universal Pictures. In the United Kingdom, Austria, Spain, Italy, Germany, Switzerland, the Netherlands, France, Korea, Hong Kong, Australia, New Zealand, Mexico and China, UPI directly markets and distributes movies through its local offices, creating campaigns and release strategies that respond to the culture and market behaviour of those territories. In other parts of the world, UPI partners with Paramount and Sony in the distribution of all three companies’ films. Universal Pictures is part of NBCUniversal, one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal is a subsidiary of Comcast Corporation.

An exciting unique opportunity to join the Theatrical operations Department within Universal Pictures International. A technically minded and creative department that coordinates Theatrical distribution to our International territories, localising each digital print to territories requirements.

The Operations Assistant will work alongside the Senior Operations Analyst, with our vendors, International territories and occasionally our LA Teams, delivering assistance and support for the Theatrical Operations accounting and unique digital prints from Universal’s extensive back catalogue of titles and supplying support to ensure Universal’s legacy.

This will be a part-time role of 22 hours, there will be some flexibility with your working pattern. 

Responsibilities to include, but not limited to:

Supporting the team in managing budgets by raising purchase orders, recording costs and dealing with billing queries

Maintain consistency with payments, including contacting vendors for invoices not received

Communication with vendors regarding accounting queries and reconciling accounts

Manage new vendor set up for our in house PO system

Review coding used for accounting details, updating where necessary

Review and locate Archived DCP’s (Digital Cinema Packages – Feature Film) and arranging delivery 

Maintain reports of Archived DCP’s held at vendors

Liaise with direct report to request Audio other elements used for DCP creation

Liaise with vendors on the physical storage held

Maintain up to date report of titles held and the Distribution Rights status

Organise shipments to LA of archived assets, where required

Search for assets where required

Adhoc reporting for archived assets, Physical and Digital

Manage digitizing records for past titles

Assist with on going Projects for Digital and Physical Archive

About You...

Willing to learn – open to new skills, ways of working, how things work and why.

Good communicator – honest, transparent, and flexible depending on the audience. The ability to influence stakeholders.

Creative problem solver – universally creative and pro-actively seek solutions.

Willing to get stuck in – hard worker, who is not rigid with the ability to prioritise, manage own time and respond quickly and efficiently.

Conscientious – consistent with clear attention to detail.

Passionate – energetic, engaged, positive and desiring to make a difference.

Light-hearted – a sense of humour, dealing patiently with frustrations.

Kind – empathetic, caring, generous and willing to listen in all interactions.

Inclusive – open-minded, believing in diversity, equity and fairness.

Sociable – actively develops relationships, making time to get to know people. Easy-going and fun.

Skills...

Essential:

Administrative experience in an office setting

Experience in analysing data

Passion for Film

Organised and high degree of initiative

Flexible and able to adapt to changing processes and business demands

Excellent verbal and written skills

Proficient knowledge of Microsoft Office, including Powerpoint Excel

Ability to communicate with both internal and external contacts in a professional way

Attention to detail

Desirable:

Experience with or an interest in archiving, physical and / or digital

Knowledge of SAP accounting system and Smartsheet – desirable but not essential

​​​​​​​Experience with invoicing payment processes

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