Job Description

　　The Public Records Unit (PRU) is seeking an Office Support Specialist I who will support functions such as preparing and analyzing correspondence, reports and other materials as needed.

　　Duties:

　　Provides administrative support to assigned personnel.Schedules and attends meetings between internal and external contacts.Conducts research.Maintains electronic meeting and event calendars.Uses computer software or databases to prepare reports and compile data.Creates and maintains database and spreadsheet files.Responds to inquiries and provides information to internal and external contacts.Coordinates unit or department programs and activities (e.g., trainings, seminars, teleconferences, employee recognition activities, recruitment and retention efforts).Ensures office activities are operational and in compliance with standards or guidelines.Acts as liaison with local, state, and federal agencies to exchange information and coordinate activities.Responsible for screening phone calls.Responsible for the organization and upkeep of detailed filing systems/file rooms.Have strong attention to detail and have the ability to multi-task and provide verbal and written communication effectively.Performs other related duties as needed.

　　Qualifications

　　First consideration will be given to those applicants that apply within the first 14 days.

　　Minimum Entrance Requirements:

　　Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in administrative work experience or (B) any equivalent combination of the required experience and the substitutions below:

　　Substitutions:

　　I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.

　　II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.

　　Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

　　Educational substitutions will only be permitted for a maximum of two years of the required experience.

　　Comprehensive Benefits

　　When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

　　Want the specifics? Explore our Employee Benefits and Rewards!

　　An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

　　The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.