Office Manager - Office of Council Member Latisha Johnson

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　　Office Manager - Office of Council Member Latisha Johnson

　　Salary

　　$47,000.00 - $60,000.00 Annually

　　Location

　　MI, MI

　　Job Type

　　Appointed (Other)

　　Job Number

　　20234CCL-LJ

　　Department

　　City Council

　　Opening Date

　　01/17/2024

　　Bargaining Unit

　　9000

　　Description

　　Benefits

　　Questions

　　Description

　　Under the leadership of Council Member Latisha Johnson and immediate supervision of the Chief of Staff, the Office Manager will work to ensure that the office is operating effectively and efficiently.

　　Examples of Duties

　　ROLE AND RESPONSIBILITIES

　　The Office Manager reports to the Chief of Staff and is responsible for …

　　Below are the detailed requirements for the position:

　　Answer the main office phone line and direct the calls to the appropriate teammate, council office, or department. · Review Council Member Johnson’s public email account and direct any concerns to the appropriate teammate, council office, or department. · Preparing various awards for constituents (Testimonials, Spirit of Detroit, etc.) · Maintain Customer Relations Management (CRM) database

　　Assist in the purchase of office supplies

　　Liaison with the Department of Innovation & Technology (DoIT)

　　Liaison with the Detroit Wayne County Building Authority

　　Maintain Physical Plant

　　Other duties as assigned

　　Minimum Qualifications

　　QUALIFICATIONS AND EDUCATION REQUIREMENTS

　　Experience: At least two years of experience as an Office Manager or an Executive Assistant

　　Education: Essential – Associate Degree

　　Preferred: Bachelor’s Degree in Public Administration

　　Transportation: Reliable transportation

　　PREFERRED SKILLS

　　The ideal candidate has:

　　Bachelor’s Degree in Public Administration or related field

　　At least 2 years of relevant experience

　　Excellent critical thinking, interpersonal, communication, time-management, and problem-solving skills

　　Well organized and able to handle multiple tasks at one time

　　Good written and verbal communication skills

　　Proficient in the use of personal computers and Microsoft productivity tools

　　Fundamental understanding of database or contact management systems

　　The ability to work cooperatively and effectively with team members and all stakeholders

　　EMPLOYMENT BENEFITS

　　The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following:

　　HEALTH

　　Medical - Eligible for hospital, surgical, and prescription drug benefits.

　　Dental

　　Vision

　　INSURANCE

　　Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.

　　Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.

　　PAID TIME OFF

　　Sick Leave

　　Vacation

　　Holidays

　　OTHER LEAVE BENEFITS

　　The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave,

　　RETIREMENT BENEFITS

　　City Employees Retirement System

　　As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after:

　　• Completion of thirty (30) years of service;

　　At age sixty (60) if you have at least ten (10) years of service, or

　　At age sixty-five (65) with eight (8) years of service.

　　• In the event of disability, other eligibility rules apply);

　　An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;• Employees are vested after ten (10) years of service, regardless of age.

　　ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions.

　　Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit.

　　01

　　Please indicate the length of time you have work experience as an Administrative Assistant. Please note: all work history must be listed on application.

　　No Experience

　　0 Months - up to 6 Months

　　6 Months - up to 12 Months

　　1 Year - up to 2 Years

　　More than 2 Years - 3 Years

　　More than 3 Years

　　02

　　Please indicate the highest grade completed

　　High School Diploma/GED

　　Associate's Degree

　　Bachelor's Degree

　　Master's Degree

　　PhD/J.D.

　　n/a

　　03

　　Please describe your work experience using Microsoft Office (e.g., Word, Excel, Access, PowerPoint), Groupwise, Smartsheets, and any other software program. Be sure to include your proficiency in each software program, how often you use each one, and the types of functions you complete in each software program. Please be very specific and detailed in your response.

　　Required Question

　　Agency

　　City of Detroit

　　Address

　　Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226

　　Website

　　http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job

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