Position Snapshot

　　Location: Orbe, Switzerland

　　Company: Nestlé System Technology Center (NSTC)

　　Act. Rate: 80 - 100 %

　　Type of contract: Permanent contract

　　Start date: ASAP

　　What we offer at Nestlé

　　Dynamic international working environment

　　Genuine opportunities for career and personal development

　　Modern “smart office” locations providing agile & collaborative workspaces

　　Flexible work policies in terms of core hours and working from home. Please talk to us during the recruitment process about what flexibility could look like for you!

　　Position Summary

　　The Nestlé System Technology Centre (NSTC) in Orbe is Nestlé’s leading R&D centre for the design, development and deployment of Nestlé delivery systems, offering expertise in machines, packaging and products for in-home and out-of-home.

　　Our vision is to be the world’s leading center for breakthrough System innovation that actively cultivates its unique mix of people and expertise. We create innovative and sustainable food & beverages systems, in partnership with businesses, to amaze our consumers. Our NSTC core values - Excellence, Determination, One-team spirit, and Trust – drive us every day in everything we do.

　　As an Office Manager, you will be responsible for the smooth running and coordination of the day-to-day administrative activities. You will manage a team of 4 assistants to ensure high-quality, timely proactive support to the business within set deadlines in a fast-paced changing environment. As a Team Leader, you will also be responsible for the people development and performance.

　　A Day in the Life of an Office Manager

　　Federate and manage ONE skilled, efficient & flexible team to provide high level support

　　Manage performance and accompany the team members development

　　Drive the implementation of procedures & templates to assure best in class service

　　Lead the change for the deployment of new Nestlé solutions (tools, processes and policies) to support the business gain in efficiency (i.e. Champions, Super Users, Experts)

　　Steer projects that impact the Admin Center organization; drive and implement corporate programs at local office level

　　Act as main point of reference for the Center Head, the Accelerator Head, HR, Finance and external stakeholders

　　Oversee, govern and maintain communication platforms

　　Manage VIP visits, events, presentations, speeches, reports as requested (i.e. documents, correspondence, minutes, presentations, etc.)

　　Document management (edit, proof- read, format, document design/production, filling, data entry etc.)

　　Plan, coordinate, prioritize meetings, diaries, and travel arrangements

　　Coordinate arrivals and departures of Leadership team members in collaboration with HR, IT, internal stakeholders, and assure introduction program is done and materials are up to date (org chart, announcement, hall of fame, etc.)

　　Manage travel process to ensure travel arrangements and logistics in line with Nestlé Corporate Travel policy and manage expense reports

　　Organize and coordinate the logistics of key events/workshops/conferences, office moves etc.

　　Ensure accurate and quality information flow: lean and timely communication among key stakeholders

　　Drive continuous improvement initiatives and bring proactive solutions to support decisions

　　Promote and foster a culture and environment of equity and exemplarity in line with the Nestlé values

　　What will make you successful

　　Confirmed experience in a Senior Assistant role or other strongly relevant experience

　　Successful experience with management of a small team

　　Proven track record of engaging leadership & project management skills

　　Natural authority with ability to lead and enable change

　　Experience with stakeholder management across all levels of hierarchy with strong decision-making skills

　　Curious & solution-driven with excellent communication, interpersonal & organization skills

　　Trustworthy with ability to maintain a strict confidentiality

　　Initiative mindset and forward thinking

　　Service-oriented, agile and problem-solver

　　ISIT Savvy, very good command of MS Office tools and collaborative tools

　　Advanced knowledge of procedures and tools obtained through extensive work experience in the field

　　Ability to work in a multinational environment

　　Fluency in English and French

　　At Nestlé, we want to help shape a better and healthier world, inspire people to live healthier lives and deliver impact at a scale and pace that makes a difference. We do this by fostering a diverse, friendly, supportive, and collaborative environment, that creates positive disruption, embraces innovation, and empowers people and teams to win.

　　We aim to hire friendly, respectful, inspiring people who care about the people’s lives that we touch every single day.

　　Be a force for good. Join Nestlé and visit us on www.nestle.com .

　　#nestlecareerswitzerland