Description

　　Job Description: The Administrative Assistant/ Receptionist will assist with a variety of clerical and administrative duties. These tasks include greeting clients, answering phone, taking messages, ordering office supplies, managing email and mail correspondence, and calendaring. The Administrative Assistant/ Receptions many also assist with invoicing and updating client’s files. Since you will be the first-person clients see as they walk through our doors, we are looking for an individual who can maintain a professional appearance at all times. The Administrative Assistant/ Receptionist is responsible for handling clerical tasks and prioritizing correspondence, allowing the Executive Team to focus on decision-making and higher-level responsibilities. Will also serve as a link between the Executive Team and the rest of the staff, contribute to better organization and planning, and help leaders be more effective in their rolls. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, and office equipment. Ultimately, a successful Executive Assistant should ensure the efficient and smooth day-to-day operation of our office.

　　Job Responsibilities:

　　• Answer and direct phone calls.

　　• Organize and schedule appointments.

　　• Coordinate meetings, luncheons, and engagements.

　　• Write and distribute emails as needed.

　　• Assist in the preparation of regularly scheduled reports.

　　• Maintain filing systems.

　　• Open and distribute parcel packages.

　　• Order and track office supplies and items used for market research.

　　• Maintain contact lists.

　　• Book travel arrangements for guests and create accounts for new employees in SAP Concur Travel & Expense.

　　• Plan company events (holiday party, company picnic, annual sales meeting, etc.).

　　• Registration of employees for tradeshows and other events.

　　• Provide general support to visitors.

　　• Act as a point of contact with certain vendors and customers.

　　Requirements

　　Education and Experience:

　　• High school diploma or GED required.

　　• A minimum of 2-3 years prior administrative experience required.

　　• Administrative or clerical experience

　　• Computer Proficiency. Skills:

　　o Knowledge of office management systems and procedures.

　　o A working knowledge of office equipment copy machine/printer/scanner.

　　o Excellent time management skills and the ability to prioritize work.

　　o Ability to work extremely well under pressure and changing dynamics.

　　o Deadline oriented.

　　o Attention to details and problem-solving skills.

　　o Excellent written and verbal communication skills.

　　o Strong organizational skills with the ability to multi-task.

　　o An individual who is a self-starter and highly self-motivated. • Technology/Software:

　　o Proficient in MS Office, MS Excel and MS PowerPoint in particular.

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　　Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

　　Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

　　All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

　　© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .