Office Manager

　　Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4355552)

　　

　　Office Manager

　　Salary

　　$5,279.00 - $5,685.00 Monthly

　　Location

　　Denver Metro, CO

　　Job Type

　　Full Time

　　Job Number

　　JCA-APPOM011924

　　Department

　　Office of the State Public Defender

　　Opening Date

　　01/19/2024

　　Closing Date

　　2/2/2024 11:59 PM Mountain

　　FLSA

　　Determined by Position

　　Primary Physical Work Address

　　1300 Broadway, Suite 300 Denver, CO 80203

　　Description

　　Benefits

　　Department Information

　　Agency Statement:

　　Colorado’s Office of the State Public Defender (OSPD) maintains a reputation as one of the top organizations in the nation specializing in the delivery of indigent criminal defense. We operate as an independent agency within the Judicial Branch of Colorado State Government with nearly 1,000 dedicated employees assigned to twenty-one Regional Trial Offices, a centralized Appellate Division, and a centralized Administrative Office. The mission of OSPD is to defend and protect the rights, liberties and dignity of those accused of crimes who cannot afford to retain counsel. We do so by providing constitutionally and statutorily mandated representation that is effective, zealous, inspired and compassionate.

　　We seek to hire professionals who are dedicated to furthering our mission and demonstrate compassion in their service to our clients. We are a fast paced, team-oriented environment, where self-motivation and a personal commitment to high performance are important attributes for success.

　　BENEFITS OF WORKING FOR OSPD:

　　6 Health Plans- Kaiser and Cigna options

　　Basic Vision Insurance - included with medical plans

　　Dental Insurance

　　State Paid Life Insurance

　　State Paid Short-Term Disability

　　FSA – Healthcare and Dependent Care

　　HSA Plan with Employer Contribution

　　Generous Paid Time Off

　　11 paid holidays

　　Access to Mental Health and Well-Being Resources

　　Colorado PERA

　　401(k) and 457 Supplemental Retirement Plans

　　For more information on benefits please visit https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits. For additional information on PERA visit www.copera.org.

　　Additional information about the Office of the Colorado State Public Defender can be found at: http://www.coloradodefenders.us/

　　How to Apply:

　　Please e-mail your resume and cover letter to Lorrie Kerr, Regional Operations Administrator at [email protected]

　　No later than February 2, 2024, 11:59 p.m. (Mountain Time).

　　Your credentials should address how your skills and experience meet the qualifications for the position, and your interest in working for the Office of the State Public Defender.

　　(Only candidates selected for interviews will be contacted.)

　　Description of Job

　　Position Purpose and Objectives/Definition of Work:

　　This is a full-time Office Manager position assigned to the Appellate Office. The position is responsible for performing management and administrative duties to support daily operations of the office and staff. The Office Manager assists the Managing Attorney/Office Head in coordinating day-to-day activities and work flow of the office; provides administrative support to attorneys; and, supervises administrative staff. The individual assigned to this position must have strong customer service skills and be patient with and supportive of indigent people charged with crimes. The working environment is fast-paced and has a high volume of telephone calls, client interaction, and frequent interruptions.

　　Primary Duties and Responsibilities:

　　• The office manager must be able to perform the full-range of routine to complex administrative and clerical work, including but not limited to, providing client support; managing case files from opening through closing and file destruction; and, maintaining and updating information in the case management system. In an office with a larger administrative staff, the office manager performs routine administrative support work on an infrequent basis.

　　• Serves as a liaison with the centralized State Office to coordinate administrative responsibilities related to personnel actions, leave tracking, state vehicles, mandated costs, travel and mileage reimbursements, purchasing supplies, and to ensure compliance with statewide and policies and procedures. Serves as the primary contact for matters related to building maintenance.

　　• Train and oversee the administrative assistants as well as meet on monthly basis to discuss procedure and policy changes. Work with staff to resolve any conflicts, back up administrative staff, and help implement any new office procedures.

　　• In conjunction with the State Office, assists in onboarding new employees and processing personnel and payroll forms. Introduce office staff, give tour of office, register accounts and set up new employees to effectively work and set expectations.

　　• Assists in developing and implementing regional office procedures in accordance with statewide rules and policies.

　　• Assists in training Appellate office staff on in-house office and correct processes, utilizing the data access and case management database systems, and related office procedures.

　　• Assists in coordinating training and conference attendance for regional office staff; assists with completing training approval forms and submits to State Office for processing and approval.

　　• Assists the Office Head in administrative duties such as serving as a resource or technical expert to other staff

　　• Runs reports and compiles case management data as required for statistical tracking and reporting. Provides auditors with information required for office operations.

　　• Supervises administrative support staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring employees are trained; ensuring that employees follow policies and procedures; and, making hiring, termination, and disciplinary recommendations.

　　• Attends meetings and trainings as required.

　　• Performs other duties as assigned.

　　Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

　　Minimum Education and Experience:

　　Graduation from high school or GED equivalent required

　　Four (4) years of progressively responsible administrative support experience within the State Public Defenders Office, law office, or closely related environment.

　　Two (2) years supervision experience within OSPD

　　Valid driver’s license

　　Progressively responsible experience providing administrative and clerical support and quality client service such as, managing electronic and hardcopy files/records, and preparing and processing documents and forms, in a law office, the State Public Defender’s Office, or other comparable experience; and, demonstrated experience, skills and training in leading others.

　　Demonstrated experience, skills and training in leading others.

　　Preferred Qualifications:

　　Training, education or experience that provided knowledge of court systems and legal terminology;

　　Experience working in an environment serving indigent populations.

　　Have knowledge of Appellate Court and systems

　　Supplemental Information

　　NON-DISCRIMINATION

　　The Office of the Colorado State Public Defender provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, national origin, gender, age, sexual orientation, gender identity, religion, disability or other protected status, in accordance with applicable federal, state and local laws. Consistent with this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including the application and selection process. If you have a disability and require reasonable accommodation, please contact Katey Tarkington at, [email protected].