Job Summary:The Office Administrator is responsible for the overall management of the office administrative activities, including general administrative policies and procedures. This position executes decisions of the Firm, works with principals and business line leaders, and serves as the liaison between principals, staff, the local office and other offices within the Firm. The Office Administrator is charged with making all decisions regarding administrative issues within the location.

　　Job Duties:Oversees records management activities, including retention and filing proceduresDirects all activities related to maintenance, care and repair of office equipment and facilitiesManages local vendor relationships, including resolving vendor issuesRetains office leases and insures that landlord and BDO comply with contractual requirementsCoordinates local purchasing process to control all supplies and monitors inventoryAnalyzes office space allocations and requirements and recommends improvements as neededManages the day-to-day operations of the facility to ensure proper functioning of the officePlans and supervises office assignments and relocationsDemonstrate support for Firm goals, objectives and initiativesImplements appropriate training policies and programs for administrative staff, including cross trainingCoordinates the development and implementation of local Crisis Management PlanPartners with National Office in disseminating communications to insure compliance with Firm policies and procedureConsults with and advises Principals and  Managing Principals on various administrative issuesProofs monthly financial statements as neededMonitors local office expenditures to ensure compliance with forecasted budgetsProvides support to Assurance and Tax business lines (e.g. manage e-filing, handle GoFileRoom administration, send missing time reports, collaborate with Receivables Management to collect client fees, etc.), as neededWelcomes new employees and assists with new hire intake and paperwork, as neededParticipates in local recruiting activities, as neededPartners with local, regional, and national business development professionals to coordinate and manage Admin support of local sales and marketing activities including events, CRM data entry, and proposal and presentations development in accordance with BDO standardsOther duties as requiredSupervisory Responsibilities:Supervises all Administrative support personnelEvaluates the performance of administrative staff and assists in the development of goals and objectives to enhance professional developmentCollaborates with Office Managing Principals and Human Resources to interview, hire and terminate employeesConducts periodic administrative meetingsMonitors administrative staff schedules to include coordination of time-off and integrated workflow between business linesPartners with Regional Manager of Administration and Office Managing Principals to determine appropriate administrative staffing levelsCompletes compensation planning for local administrative staff

　　Qualifications, Knowledge, Skills and Abilities:Education:Four (4) year college degree, preferredExperience:Two (2) or more years of management experience or 5 or more years of administrative experience, requiredExperience in a professional services firm preferred Prior project management experience, preferredPrior administrative experience, preferredLicense/Certifications:N/ASoftware:Proficiency in the Microsoft Office SuitePeopleSoft experience, preferredLanguage:N/AOther Knowledge, Skills & Abilities:Solid judgment and reasoning skillsStrong management and delegation skills to effectively lead and direct Administrative teamExcellent