36360BR

　　Extended Job Title:

　　Medical Administrative Secretary (Pediatrics/Alberta)

　　Org Level 1:

　　Texas Tech Unv Hlth Sci Ctr El Paso

　　Position Description:

　　Performs specialized clerical and secretarial duties in direct support of a Department Chair within the Health Science Center. Employees in this position are responsible for performing varied and complex office duties which require a thorough knowledge of departmental and institutional policies and procedures, as well as medical and scientific terminology. Employees in this classification may be responsible for supervising a small clerical unit. Work is performed under general office conditions requiring a high degree of telephone and personal contact with HSC faculty, staff, patients, and outside professionals. Work is also performed under pressure of deadlines, which may include frequent requests for urgent reports

　　Requisition ID:

　　36360BR

　　Travel Required:

　　Up to 25%

　　Major/Essential Functions:

　　Responsible for providing support to the Department Chair, Administrator, and Faculty to include answering incoming and outgoing calls, answer routine correspondence, Relives Department Chair, Administrator, and other Faculty of various administrative duties.

　　Provides assistance in special projects, technical and business correspondence, reports and other assigned presentation related items (ex. Promotion package, Tenure packages, Power Point presentation, for assigned faculty, etc. as needed.

　　Responsible for maintaining Faculty Calendar(s) files, to include scheduling appointments for conferences, taking meeting minutes, faculty peer reviews, etc.

　　Maintain portfolios current and updated.

　　Maintain all processed forms, orders and expenditures on all material for a variety of record for Department Chair, assigned Faculty, and Administrator.

　　Assists in the supervision of the Senior and Medical Secretaries, Coordinators and Business Assistance staff in related office, duties and standard of conduct.

　　Ensures office coverage/support is available at all times.

　　May approve time sheets for administrative staff.

　　Responsible for preparing travel arrangements and accommodations for Chair and assigned Faculty to include completion of application/travel vouchers and any other related form/expenditure needed.

　　Participates in faculty recruitment procedure for Department and Children's Hospital by assisting Chair, Administrators and Lead Specialist for Faculty Recruitment.

　　Transcription of various medical reports, and technical business correspondence, for Department Chair, Administrator, and assigned Faculty.

　　Schedules and coordinates committee meetings, education meetings, lectures for assigned Faculty and performs related work as requested. (ex. Power point presentations, letters etc.)

　　Assists in training and mentoring new medical secretaries, coordinators and business assistants for the department and introduces them to various administrative programs/systems within TTUHSC.

　　May participate in daily/monthly related secretarial duties including but not limited to obtaining and distributing departmental mail, and front desk phone coverage.

　　Familiar with TTUHSC faculty recruitment policies and procedures. Supports and provides feedback to the immediate supervisor and administrator.

　　Exhibits flexibility and adaptability.

　　Flexibility to travel to the different sites where Texas Tech Pediatrics operates.

　　Assists with departmental functions, resident activities, and/or other internal/external departmental activities as needed.

　　Adheres to all TTUHSCEP Institutional and interdepartmental policies, procedures and processes.

　　Personally demonstrate, display, and act in accordance with TTUHSCEP values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork).

　　Actively promote and encourage staff across the institution.

　　Perform all duties as assigned.

　　Grant Funded?:

　　No

　　Minimum Hire Rate:

　　salary commensurate with related education, experience and/or skills

　　Pay Basis:

　　Hourly

　　Work Location:

　　El Paso

　　Preferred Qualifications:

　　Extensive knowledge with Microsoft Office and internal programs.

　　Thorough knowledge of office procedures, secretarial skills, medical terminology and medical transcription.

　　Campus:

　　HSC - El Paso

　　Department:

　　Pediatrics Elp

　　Required Attachments:

　　Resume / CV, Transcript

　　Job Type:

　　Full Time

　　Pay Statement:

　　Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

　　Job Group:

　　Office and Admn Wkrs All Other

　　Shift:

　　Day

　　EEO Statement:

　　As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

　　Required Qualifications:

　　High school diploma or GED

　　At least 12 months experience as a Senior Medical Secretary at TTUHSC

　　OR

　　5 years experience in a progressively responsible secretarial position with 3 years in a medical or scientific settingDoes this position work in a research laboratory?:

　　No

　　Navy Enlisted Classification Code:

　　YN

　　Army Military Occupational Specialty Code:

　　56M

　　Air Force Specialty Code:

　　3A1X1, 8A200

　　Marine Military Occupational Specialty Code:

　　0111

　　Jeanne Clery Act:

　　The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx