Manager, Payroll and Benefits

　　West Hollywood,CA

　　HOURGLASS COSMETICS — Manager, Payroll and Benefits

　　Connected by creativity and driven by purpose. Hourglass Cosmetics is a vegan and cruelty-free beauty brand, redefining luxury cosmetics with high-performance products, innovative formulas, and award-winning franchises. Recognized by Forbes, Fast Company and Time Magazine as one of the most inventive beauty companies, Hourglass leads the industry with its breakthrough products and its commitment to animal welfare. Founded in 2004, Hourglass is globally available in 32 countries and 2,600 doors including Sephora, Ulta, Bergdorf Goodman, Nordstrom, Space NK and more. Hourglass became part of the Unilever Prestige division in 2017. Discover more about the Hourglass brand story and mission on our website hourglasscosmetics.com

　　In this role, you will be responsible for managing payroll for employees, administering employee benefits programs, and annual compliance reporting. Reporting to the Director of Human Resources, this position will play a crucial role in ensuring that our employees receive comprehensive and accurate information about their benefits and pay. A successful candidate will be detail-oriented, highly organized, and possess strong communication skills. This position directly impacts the experience of our employees and is very important to the success of our HR team.

　　WHAT YOU DO:

　　Payroll Processing:

　　Oversee the end-to-end payroll process for our United States, Canada, Europe, UK and Asia entities. This includes data collection, accurate calculations, deductions, record-keeping, issue resolution, and continuous process improvement.

　　Reconcile payroll data to ensure accuracy and resolve any discrepancies.

　　Ensure compliance with company policies, state and federal regulations and tax laws.

　　Process terminations and final pay in accordance with local laws and regulations.

　　Generate and distribute payroll reports as needed.

　　Benefits Administration:

　　Administer employee benefits, including health insurance, 401(k) plans and other voluntary deductions.

　　Communicate and educate employees to explain and promote benefit programs.

　　Conduct benefits orientation sessions for new employees.

　　Ensure accurate and timely enrollment and changes to benefit plans.

　　Collaborate with benefit brokers to resolve issues and ensure smooth administration.

　　Monthly auditing of invoices and administration of employee enrollments.

　　Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries.

　　Handle all HR compliance testing and requirements such as EEOC Filing, Form 5500, 401k Audits, etc.

　　401(k) administration:

　　Education of employees and executives on specifics of the plan

　　Communication with Unilever Prestige/Fidelity to address issues and drive process improvement

　　Policy updates and changes in plans across Unilever Prestige brands

　　Support the migration of newly acquired plans into the plan

　　Support payroll changes and migrations to ensure continuity of 401k data flows and payments

　　Process improvement

　　Compliance and Reporting:

　　Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.

　　Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability and FMLA.

　　Compile, analyze, and generate compliance reports such as EEO, AAP, ACA, VETS-100, OSHA and other internal compliance reporting.

　　Additional projects and responsibilities as needed.

　　YOU’LL LOVE THIS JOB IF:

　　You are highly STRATEGIC: You are always looking for opportunities to produce the best work output with the most efficiency.

　　You are extremely ORGANIZED: You are not overwhelmed by the thought of tackling multiple tasks at a time.

　　You are DETAIL ORIENTED: You appreciate the importance of having detailed and precise information.

　　You are a strong COMMUNICATOR: You are a people person and collaborate well with others.

　　You are AGILE: You adapt well to changing needs and priorities and are able to pivot easily to achieve goals and deadlines.

　　You are PASSIONATE: You are work with and support the people at this company.

　　QUALIFICATIONS

　　Bachelor’s degree and/or a minimum of 6 years’ experience in Payroll, Benefits or Compliance.

　　In-depth knowledge of payroll regulations, employment-related laws and compliance reporting.

　　Excellent verbal and written communication skills.

　　Exceptional interpersonal and conflict resolution skills. Must demonstrate a high level of customer service and courtesy to all employees and vendors.

　　Ability to act with integrity, professionalism, and confidentiality.

　　Organizational skills and attention to detail.

　　Strong analytical and problem-solving skills.

　　Ability to prioritize tasks and to delegate when appropriate.

　　Proficient with Microsoft Office Suite.

　　Experience using HRIS, preferred.

　　Must be able to work from Corporate Office (West Hollywood, CA) at least 60% of the time.

　　The expected base salary range for this position is $80,000.00 to $90,000.00 per year. The exact base salary is determined by various factors including experience, skills, education, geographic location, and budget.

　　This position is also eligible for participation in the company discretionary bonus plan, based on personal performance and company results.

　　In addition to base salary, Hourglass Cosmetics offers a competitive benefits package to eligible employees, including medical insurance, dental insurance, vision insurance, life insurance, accident insurance, critical illness insurance, disability insurance, retirement savings plans and company match, paid family leave, education-related programs, paid holidays, discretionary vacation time, and more.

　　Hourglass is an organization committed to diversity and inclusion to drive its business results and to create a better future every day for its diverse employees, global consumers, partners and communities. If you are an individual with a disability and need accommodation in order to apply for a job listing, please contact us at 310-392-7799 or [email protected].

　　Equal Opportunity/Affirmative Action Employer Minorities/Females/Protected Veterans/Persons with Disabilities.

　　Applicants and employees are protected from discrimination under Federal law. For more information, please see EEO is the Law. Job Ref: 141087