Description

　　AdventHealth Corporate

　　All the benefits and perks you need for you and your family:

　　· Benefits from Day One

　　· Career Development

　　· Whole Person Wellbeing Resources

　　· Mental Health Resources and Support

　　Our promise to you:

　　Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

　　Shift : Monday-Friday

　　Job Location : Hybrid - 3 days at the office

　　The role you’ll contribute:

　　· The manager of event planning and strategy is responsible for the coordination of business events, elements of which include, but are not limited to, event experiential creation, agenda development and recommendations, preparation and facilitating of intention meeting with stakeholders, event program development in partnership with audio visual team, speaker database and recommendations based on event intention and scope, preparation and proofing of written/graphic materials, show-flow development, pre-production meetings, vendor/site research, contract negotiation, expense management, food and beverage selection, audio visual management, budget reconciliation, and event analysis and statistics, including client/attendee engagement. Communication Proficiency: Ability to convey ideas effectively in both written and spoken formats.

　　· Organization & Time Management: Demonstrates basic skills in organizing tasks and managing time effectively.

　　· Collaboration Skills: Openness to work with a team and contribute to joint objectives.

　　· Client Interaction: Basic skills in understanding and addressing client feedback and concerns.

　　· Master of Diplomacy: Exceptional skills in navigating high-stakes situations, making critical decisions that benefit both the project and client relationships.​

　　This individual stays current on event industry trends, market climates and competitive activities and recommends ways, among colleagues, to leverage opportunities. He/she demonstrates working knowledge of business and works closely with the event owner/sponsor of the project to develop the event profile (goal, responsibilities, budgets, timelines, etc.), scheduling the date of the event, securing venues, negotiating contracts, planning and coordinating the event and frequently providing on-site management of the event. The event planning and strategy manager cultivates collaborative relationships with in- and external resources to support activities.

　　The value you’ll bring to the team:

　　· Demonstrates through behavior AdventHealth’s core values of Quality and Service Excellence, Community Well-being, High Ethical Standards, Stewardship and Inclusiveness

　　Builds and fosters relationships with clients to identify their needs and ensure customer satisfaction through post event surveys.

　　Sources and manages hotels and venues for international guests, staff, VIPs and attendees, then negotiates rates and contracts, as well as airfare, ground transportation, local staffing and local vendors

　　Books and coordinates arrivals and departures, meeting spaces with AV and F&B requirements, and social activities, including dinners and special events

　　Procures and organizes all vouchers, tickets, credentials and itineraries for confirmed services

　　Develops measurement framework, as well as tracks and reports on KPIs for each event

　　Proposes new ideas to improve the event planning and implementation process

　　Negotiates with vendors to achieve the most favorable terms for goods and services

　　· Co-manages vendor relationships (agencies, vendors, caterers, etc.)

　　· Require three vendor quotes prior to selection.

　　· Manage and update preferred vendor list for respective division.

　　· Subject matter expert on new event industry related trends.

　　· Provide Event Director with solutions to issues that arise in real time.

　　· Expert in cross function of AdventHealth partners to leverage efficiency in event planning needs.

　　· Subject matter expert on using CVENT technologies (or other relatable technology) for event registration

　　Qualifications

　　The expertise and experiences you’ll need to succeed:

　　· KNOWLEDGE AND SKILLS REQUIRED:

　　· Excellent communication skills (verbal and written)

　　· Flexibility and adaptability to change

　　· Strong attention to detail

　　Highly organized with project-management experience· Understanding of digital media trends and technology tools

　　Ability to work well within a team that is cross functional and located in different offices

　　Proficient in the Microsoft suite of software (Word, Excel and PowerPoint)

　　Experience working with hotel management, catering services and vendors

　　Experience managing all aspects of larger meetings, events and conferences

　　Experience with negotiating hotel/venue and vendor contracts

　　Ability to interface with senior executives and VIPs

　　Ability to work independently without supervision, be self-directed and demonstrate initiative

　　Ability to be creative and innovative

　　· KNOWLEDGE AND SKILLS PREFERRED:

　　Flexible schedule and some travel required during certain time periods

　　Ability to work collaboratively with others

　　Strong teamwork skills required

　　Excellent ability to establish rapport with others and ability to build strong interpersonal relationships

　　Great customer service with positive energy

　　Exhibit good judgment and decision-making skills

　　· EDUCATION AND EXPERIENCE REQUIRED:

　　· BS or BA in Marketing, Communication, Business and/or related field AND minimum of five years of experience

　　This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

　　Category: Marketing & Communications

　　Organization: AdventHealth Corporate

　　Schedule: Full-time

　　Shift: 1 - Day

　　Req ID: 23047793

　　We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.