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Management Assistant

Management Assistant-November 2024

Newark

Nov 8, 2025

About Management Assistant

　　Position Details

　　Position Information

Recruitment/Posting Title	Management Assistant
Job Category	Staff & Executive - Healthcare
Department	NJMS-Office of the COO-Tss
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Management Assistant for NJMS- Office of the Chief Operating Officer. This position provides high-level and confidential administrative and management support within the Office of the Dean - to the Chief Operating Officer. Coordinates office operations and serves as a business liaison with various units and administrative offices throughout the University.Among the key duties of this position are the following: Maintains supervisor's and/or department calendar, establishing priorities and scheduling appointments at own discretion. Regularly coordinates meetings and arranges programs and events, including arranging for facilities and caterer, issuing information and invitations, coordinating speakers, and tracking event budgets. Responsible for processing PO's, Check Requests. Acts as liaison with various administrative departments and units of the University. Responsible for timely follow-up and resolution of problems and questions. Composes business correspondence creates and maintains databases and spreadsheets as required. Oversees the maintenance of department records and ensures that files and recordkeeping systems meet the needs of the department. Coordinates the distribution of announcements via the Rutgers Automated Mass-mailing System (RAMS) Expedites and coordinates services such as maintenance, repairs, office supplies, equipment, and mail. Oversees the maintenance of department records and ensures that files and recordkeeping systems meet the needs of the department
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	20S
Position Salary	$55,932
Annual Minimum Salary	58775.000
Annual Mid Range Salary	70971.000
Annual Maximum Salary	83167.000
Standard Hours	37.50
Union Description	Non-Union
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

　　Qualifications

Minimum Education and Experience	Bachelor's Degree in Business Administration, Finance or a related field, plus one (1) year of experience involving the review, analysis and evaluation of financial, organizational, and/or administrative practices n a business or government agency required. Three (3) years of administrative experience preferred. Equivalent experience, education and/or training may be substituted for the education requirements
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Ability to perform basic accounting functions. Proficiency in Microsoft Word, PowerPoint, Excel, Publisher, Adobe Acrobat and other computer applications as required by department.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25lbs. Office environment. Moderate noise.
Special Conditions

　　Posting Details

Posting Number	24ST0164
Posting Open Date	01/23/2024
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

　　Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.

　　Immunization Requirements Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

　　Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

　　It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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