Maine Responds Volunteer Coordinator

　　Augusta , Maine , United States | Community & Social Services | Full-time

　　Apply by: Jan. 30, 2024

　　Apply with Linkedin Apply

　　Department of Health and Human Services (DHHS)Comprehensive Health Planner IIOpening Date: January 17, 2024 Closing Date: January 30, 2024Job Class Code: 5050

　　Grade: 04-26 (Pro/Tech)

　　Salary: $54,620.80 - $73,756.80 / yr.Position Number: 2032-1913

　　Core Responsibilities:

　　As the Maine Responds Volunteer Coordinator you will provide professional services work to public health emergency preparedness and response activities statewide to assure Maine meets federal requirements; included will be the management of systems for the deployment and operational management of emergency medical volunteer workforce and establishment of operational systems to swiftly and effectively establish and utilize Medical Reserve Corps statewide in compliance with U.S. DHHS standards. Coordination with Federal priorities specific to healthcare systems preparedness across the nation are defined as a required component of the ongoing public health preparedness cooperative agreements. The successful candidate will develop and maintain relationships with all public health emergency preparedness and response stakeholders and should be comfortable working in a team approach.

　　You will also:

　　• Consult and coordinate with Maine CDC staff and other internal/external partners to develop and improve Maine’s readiness for bioterrorism threats, with a particular emphasis on the management of systems for and operational deployment of volunteer health professionals.

　　• Outreach to community partners and agencies to establish Memorandum of Understanding with key internal and external partners.

　　• Develop emergency response manuals that define staffing models including the use of volunteer workforce

　　• Develop and conduct training for volunteer responder staff to define protocols and procedures community response teams

　　• Develop and conduct training, exercises, and drills; including follow-up and corrective action according to established federal training protocol and guidelines for medical volunteers

　　• Participate in program, division and Maine CDC meetings and trainings as defined

　　• Prepare written reports and summaries of volunteer activities

　　• Develop and implement goals and objectives for the volunteer program which reflect the mission of the organization

　　• Assess the need for volunteers to enhance program/service delivery

　　• Develop a budget for the volunteer program activities

　　• Conduct ongoing evaluation of the programs and services delivered by volunteers and implement improvements as necessary

　　• Develop, administer, and review policies and procedures which guide the volunteer programs and services

　　• Develop and administer forms and records to document the volunteer activities

　　• Promote the Maine Responds volunteer program to gain community support of the volunteer program and the organization

　　• Develop and implement effective strategies to recruit the right volunteers with the right skills

　　• Implement a screening process for potential volunteers according to accepted standards

　　• Ensure volunteers are given appropriate training to be successful in their positions

　　• Ensure volunteers receive the appropriate level of supervision

　　• Evaluate the risks associated with each volunteer position and take appropriate action to control the risks

　　• Ensure volunteers work in a safe, healthy, and supportive environment in accordance with all appropriate legislation and regulations

　　• Prepare quarterly report on the contribution of the volunteer program to the organization

　　Minimum Qualifications:

　　A Bachelor’s Degree in Public/Community Health, Health Administration, Health Sciences or Health Education; Public Administration, Government, Social Work, or a closely related field and three (3) years professional experience in the planning, development, coordination and/or evaluation of health programs or services -OR- an equivalent seven (7) year combination of education, training, and experience.

　　Preferred candidates will also have:

　　• Experience managing or coordinating volunteers in real-world emergencies or drills and/or exercises

　　• Familiarity with all hazard’s disaster planning, state emergency management response, ICS/NIMS

　　• Volunteer recruitment and/or conducting training programs for public health and medical volunteers

　　• Developing and implementing policies, procedures, and protocol development

　　• Completion of FEMA trainings including IS-100, IS-200, IS-300, IS-400, IS-700, IS-800 and HSEEP

　　• Administrative experience in grants management and reporting Five to ten years work experience in emergency management planning, hospital administration, grant funding and/or a combination

　　• Experience working collaboratively with multiple stakeholders

　　• High attention to detail and ability to track and maintain deadlines

　　• Outstanding oral and written communication skills required.

　　• Excellent interpersonal skills. Must demonstrate leadership qualities and the ability to be a champion for the health care preparedness program

　　Agency information:

　　TheDepartment of Health and Human Services (https://www.maine.gov/dhhs/) (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

　　The mission for the Maine Center for Disease Control and Prevention (Maine CDC), within which this position is located, is to develop and deliver services to preserve, protect, and promote the health and well-being of the citizens of Maine.

　　Application Information:

　　Please submit all documents or files in PDF format.

　　For additional information about this position please contact William Jenkins, PHEP/HPP Program Director, at (207) 287-5984.

　　*To apply, please upload a resume and cover letter with your application.

　　To request a paper application, please [email protected] ([email protected]) .

　　Benefits

　　No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

　　Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

　　Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

　　Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements .

　　Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

　　Retirement Plan – The State of Maine contributes 13.41 % of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

　　Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

　　Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

　　Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office .

　　Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

　　Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave . Additional, unpaid leave may also be available, under the Family and Medical Leave Act (https://www.maine.gov/bhr/state-employees/rules-policies/policy-practices-manual/Employee-Rights-and-Responsibilities-Federal) .

　　Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

　　Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

　　There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

　　As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

　　If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

　　Thinking about applying?

　　Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.