This job was posted by https://idahoworks.gov : For more information,please see: https://idahoworks.gov/jobs/2153434

　　Bonner County Job Description

　　Title: Legal Clerk / Receptionist

　　Department: Public Defenders Office

　　Supervisor: Chief Public Defender

　　Supervision Exercised: None

　　Job Description Revision: 11/09/2020

　　BOCC Approval: 11/10/2020

　　Title Legal Clerk / Receptionist

　　General Summary The primary purpose of this position is to meet andgreet all visitors to the physical office space of

　　the Public Defender, be the primary telephone receptionist for allcallers to the telephone lines of

　　the office, open new cases and deliver/pick up the daily mail. As theReceptionist, the

　　administrative support position is to ensure that all callers areannounced to the person with

　　whom they have an appointment or the secretary of the attorney whorepresents the calling

　　party. If the calling party cannot be placed directly through to theparty with whom they have

　　business, it is the Receptionists responsibility to either place thecaller into the appropriate voice

　　mail or to take a written message, whichever the caller requires. TheReceptionist is also tasked

　　with discerning which callers are to be announced immediately per eachattorneys protocol. The

　　Receptionists duties will involve recurring situations with occasionalvariances. Regular

　　independent judgment is required to apply standard practices anddecision making within clearly

　　defined parameters. Works independently with limited supervision underthe general direction of

　　the Public Defender, the Deputies, and the other Legal Assistants.Communicates regularly with

　　others inside the department, throughout the county, and outside theorganization. Work has

　　substantial impact on the operations of the Public Defenders office.Work is typically performed in

　　an office environment with recurring intermittent stress due todeadlines. Does not typically

　　involve travel except on a local basis.

　　Essential Functions The essential functions include, but are not limitedto, the following duties and responsibilities

　　which are not listed in any particular order of priority and may beamended or added to by the

　　County at any time:

　　1. Prepares files for various city and county cases to includemisdemeanors, felonies, juveniles,

　　mentally incapacitated, and Child Protective Act cases, which caninclude initial Notices of

　　Appearance and Discovery Requests, Motions and Orders, Subpoenas,Discovery, correspondence,

　　miscellaneous pleadings and documents necessary to the completion ofeach case.

　　2. Monitors the office email account (e-file) and distributes documentsaccordingly.

　　3. Answers, screens and routes telephone calls which may entail solvingmany questions from

　　clients, the public, and law enforcement.

　　4. Files documents with the Court through Odyssey File & Serve.

　　5. Withdraws from case files, closes them out, and then scans entirefiles.

　　6. Receives, sorts, and distributes all incoming mail and any paperworkfrom clients.

　　7. Execute the daily mail run by transporting mail and other documentsto the courthouse.

　　Secondary Functions 1. Assists other employees as needed in performingwork related to a wide range of caseloads.

　　2. Performs all other duties as assigned.

　　Specifications 1. Sufficient combination of knowledge, skills andabilities so as to competently perform the

　　essential functions of the job. High school diploma required withadditional post-high school

　　training in related field.

　　2. One year experience in same or related area.

　　3. Must possess good organizational, telephone, and communicationskills.

　　4. Ability to accurately and proficiently type at or about 55 wpm usingstandard keyboards and

　　personal computers.

　　5. Ability to operate basic office equipment.

　　6. Working knowledge of the Idaho cour system preferred at time ofhire; however, such

　　knowledge can be obtained during first year of employment.

　　7. Proficient knowledge of secretarial skills in legal terminology inpleading and document

　　formats.

　　8. Proficient grammar skills as used in the composing and proofreadingof documents, memos,

　　and other correspondence.

　　9. Ability to follow directions, work in an effective and professionalmanner and develop effective

　　working relationships with co-workers, supervisor, and general public.

　　10. Ability to communicate effectively, both orally and in writing.

　　11. Ability to develop and maintain harmonious working relationshipswith others, both inside and

　　outside the organization.

　　Working Conditions Ability to perform those physical activitiesnecessary to complete the essential functions of the

　　job, either with or without