Learning & Accessibility Administrative Coordinator

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　　How to Apply

　　A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

　　Summary

　　The University of Michigan Medical School is seeking a full-time Administrative Coordinator to work as a key member of our Learning & Accessibility team. The successful candidate will be responsible for coordination of administrative services supporting medical students with accommodations. These shall include but are not limited to: HR processes related to job posting and hiring of Medical Student Tutors and Clinical Intermediaries, coordinating Tutor and Clinical Intermediary schedules, facilitating communication with relevant faculty and staff, partnering with the IT team for live captioning of courses and events, and executing continuous quality improvement initiatives related to captioning of existing lecture video and course content.

　　Mission Statement

　　Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

　　Why Join Michigan Medicine?

　　Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

　　What Benefits can you Look Forward to?

　　Excellent medical, dental and vision coverage effective on your very first day

　　2:1 Match on retirement savings

　　Responsibilities*

　　Coordinate HR processes related to the creation of job postings, application screening, interviewing, and scheduling of Medical Student Tutors and Clinical Intermediaries.

　　Coordinate weekly scheduling of Medical Student Tutors and Clinical Intermediaries. Assist with reconciliation of timesheets through comparison with scheduling data.

　　Using understanding of the medical student curriculum and the academic calendar, effectively plan for individual accommodations in required and elective clerkships and courses. Schedule meetings with key curricular stakeholders to review processes, ensure understanding, and share communications regarding appropriate medical student accommodations.

　　Accurately communicate accommodations to relevant faculty and staff in order to facilitate advanced planning and action, as well as confirm awareness in order to support individual medical student's education.

　　Coordinate with IT partners for the planning and implementation of live captioning for courses and events.

　　Oversee continuous quality improvement initiatives to enhance lecture video and course content captioning.

　　Update cohort and course specific Canvas sites with newly captioned course content to ensure accessibility updates reach enrolled students.

　　Administer systems that track and document student accommodations, making sure all information is accurate and comprehensive. Execute and maintain practices to ensure the confidentiality of records relating to student accommodation requests and outcomes.

　　Regularly participate in relevant meetings, professional development programs, and university-wide committees focused on disability services and academic accommodations.

　　Required Qualifications*

　　A Bachelor's degree or equivalent combination of education and experience.

　　Two- to three-years of relevant experience in academic or administrative setting.

　　Excellent interpersonal, problem-solving, and communication skills, both written and verbal.

　　Proven ability in managing sensitive and complex student situations with discretion, empathy, and confidentiality.

　　Familiarity with adaptive technology and learning management systems, including Canvas.

　　Track record of effective collaboration with various stakeholder, including faculty, students, and administrators.

　　Knowledge of ADA laws and regulations is desired.

　　Experience working PeopleSoft HR tools is desired.

　　Work Locations

　　The Office of Medical Student Education operates in a hybrid work environment consisting of both in-person and remote work. This position will be classified as a flex position. Onboarding and training will primarily take place in-person. Thereafter, the selected staff member will work remotely 3-4 days/week and onsite 1-2 days week. Staff are provided with a monitor, laptop, and related accessories. Office equipment such as a desk, chair, and printer are not provided for remote work. Staff must supply their own reliable internet access. Basic supplies, such as paper and pens, are stocked at the business location and are available for staff to pick-up should they require these to complete their work.

　　Additional Information

　　This position is periodically required to move boxes and supplies weighing up to 20 lbs while utilizing proper safety techniques.

　　Background Screening

　　Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

　　Application Deadline

　　Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

　　U-M EEO/AA Statement

　　The University of Michigan is an equal opportunity/affirmative action employer.

　　Job Detail

　　Job Opening ID

　　244115

　　Working Title

　　Learning & Accessibility Administrative Coordinator

　　Job Title

　　Admin Coord/Project Coord

　　Work Location

　　Ann Arbor Campus

　　Ann Arbor, MI

　　Full/Part Time

　　Full-Time

　　Regular/Temporary

　　Regular

　　FLSA Status

　　Nonexempt

　　Organizational Group

　　Medical School

　　Department

　　MM OMSE Curriculum Srvs Gen.

　　Posting Begin/End Date

　　1/18/2024 - 2/08/2024

　　Career Interest

　　Administration

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