Job Summary:

　　Company: Festival Republic

　　Location: Farmiloe Building, Farringdon, London, EC1M 4AY.

　　Reports to: Event Manager

　　Contract Type: 12 Months Fixed Term Contract (Full-Time)

　　Working Hours: Monday to Friday 10am – 6pm with extra weekend working throughout the festival season as required. Work onsite required throughout the summer. Onsite hours are 8am – 8pm.

　　Role Description

　　The Production Co-ordinator is a key part of the planning team for their events. The main aim of the role is to ensure all infrastructure, contractors and staff are booked and arrive correctly.

　　Who you are

　　Competencies / Skills / Knowledge / Experience

　　Essential

　　Detailed project management / planning including joined up thinking

　　Ability to delegate whist maintaining an overview of the team

　　Ability to disseminate the correct information to all parties involved in the event

　　Ability to prioritise and meet deadlines

　　Contracting and managing services and staff

　　Exceptional attention to detail

　　Desirable

　　Large scale events

　　Project management

　　Planning and adhering to a budget

　　Negotiation and liaison with contractors

　　Working under pressure and in pressurized situations

　　Has had Event Management training

　　Behaviours

　　The following attributes determine how the role will be carried out and are required to be a success

　　Confidence to lead and manage

　　Excellent communication skills

　　Level-headedness

　　Accuracy

　　Ability to prioritise

　　Anticipatory and proactive approach to problem solving

　　What the role includes

　　Planning

　　Achieving tasks, targets and deadlines outlined in the timeline and checklist

　　Collating and booking all contractors’ and staff requirements onsite including those passed over by Licensing Co-ordinator

　　Keeping the production schedule up to date throughout the planning process and ensuring all contactors and staff arrival and departure details are included on it as well as licensing conditions and agency meetings

　　Attending contractor or internal meetings, preparing agendas, minutes and following up on

　　Working closely with Site Manager

　　Action points as required

　　Appointing Contractors

　　Preparing specifications for all infrastructure

　　Negotiating and agreeing best prices for each contract using agreed rates under group buying deals where applicable, raising purchase orders and liaising with accounts over payment schedules. Keeping track of whether all purchase orders have come back signed

　　Sending out confirmation letters, purchase orders and relevant Health and Safety paperwork

　　Ensuring all contacts for the show are updated and circulated throughout the planning process

　　Requirements

　　Ensuring all plant and vehicles are correctly insured

　　Assessing and booking onsite and offsite accommodation

　　Liaising with sponsorship teams and bars / traders (including boutique camping) and ensuring their requirements have been met

　　Staffing

　　In conjunction with the Event Manager and Licensing Co-ordinator, line management of the Production & Licensing Assistant

　　Recruiting and booking staff for the production office

　　Delivery

　　Organising the set up / delivery of all kit and services to the production office

　　Dealing with accounts queries – checking purchase orders, details of payments and agreed terms, investigating problems

　　Reconciliation of missing equipment, damaged vehicles and plant post show

　　Dealing with insurance claims post show

　　Debrief

　　Collecting production and contractor debriefs and passing to Licensing Co-ordinator for collation

　　Preparation of a debrief report on improvements for the following year

　　Ad hoc tasks as required

　　Extra responsibilities during the event onsite

　　Managing the onsite Production Office (team or circa 5-6 freelancers)

　　Organising radio channels and the allocation of radios onsite to personnel

　　Organising the meal ticket system

　　Organising and updating/disseminating running orders

　　Organising and maintaining petty cash for the event

　　Point of contact for contractor queries

　　Ensuring all contractors arrive at the correct time

　　Managing of all contractors, services and staff outlined above

　　Equal Opportunities

　　We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.

　　The Company

　　Festival Republic is part of Live Nation Entertainment which is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management.

　　APPLICATION DEADLINE: 29TH JANUARY 2024. We reserve the right to close applications at any time.

　　#FestivalRepublic

　　About Us

　　Recognized three years in a row by Great Place to Work® and named one of People Magazine’s top 50 Companies that Care, Live Nation Entertainment is the global leader in live entertainment and ticketing. Our world-class portfolio reaches all aspects of the live event and ticketing industry, from ground-breaking software in Ticketmaster, mix of legendary venues and restaurants in House of Blues, production leaders in Concerts, exceptional brand partnerships in Media & Sponsorship, and unparalleled team of artist managers in Artist Nation supported by diverse professionals in all facets of Corporate operations.

　　We recognize that our most important assets are our employees, the rock stars who keep the live experience going. Generous vacation, healthcare, and retirement benefits are just some of the great perks we offer to support our global workforce of more than 38,000. For any stage in your career, our many unique benefit programs are designed to help you live life to the fullest. We offer student loan repayment to support recent grads, six months of paid caregiver leave to support new parents, perks like Roadie Babies (bring your little ones & a caretaker along with you on work trips) and Music @ Home (stipend to cultivate your little ones’ music interest), and tuition reimbursement to fuel your ongoing professional development. Plus, working for the world's largest live event and ticketing company means you'll have access to free concerts, festivals, sports games, and more through our exclusive employee ticket concierge.

　　There is no bigger stage for your career. See what your future looks like at Live Nation Entertainment.