KBNERR Administrative Specialist

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　　Job Number: 527550

　　Classification:Administrative Specialist 2

　　Grade:Grade 78

　　Work type: On Campus, Staff Part-time

　　Administrative Unit:University of Alaska Anchorage

　　School/Business unit:UAA College of Arts & Sciences

　　Location: Homer

　　Categories: Business/ Administrative/ Personnel

　　Position Summary:The Kachemak Bay National Estuarine Research Reserve at UAA is seeking an Administrative Specialist to provide office and administrative support for research, education, and community outreach activities. Knowledge and abilities required include: ability to establish and maintain effective working relationships with individuals and groups and to work successfully as a member of a team; ability to communicate effectively, both orally and in writing, and to organize and present facts and opinions; ability to exercise good judgment in analyzing situations and making decisions; working knowledge of computer information systems and applicable software and databases; ability to comprehend written material and interpret and apply policies, rules, and regulations.

　　Knowledge of methods of organization, research, and analysis. Knowledge of applicable federal, state, and institutional laws, rules and regulations relating to administration of programs. Ability to establish and maintain effective working relationships with individuals and groups, and to work successfully as a member of a team. Ability to communicate effectively, both orally and in writing, and to organize and present facts and opinions. Ability to exercise good judgment in analyzing situations and making decisions. Knowledge of basic phone skills, virtual conferencing and meeting facilitation etiquette.

　　Strong computer skills, proficient in Microsoft Office Suite, google drive, and other computer information systems. Ability to operate audiovisual and conferencing equipment. Ability to troubleshoot basic office equipment. Ability to engage with the public in a professional and friendly manner. Ability to interpret complex policies, rules and regulations.

　　The KBNERR Admin Specialist will be the welcoming professional voice answering phone calls, interacting with members of the public, partners, and collaborative researchers and students, and supporting meeting logistics and audio/visual for quarterly KBNERR Community Council meetings. Excellent attention to detail and organization skills are required for administering purchases, invoices, and keeping office and bunkhouse facilities well stocked with supplies. This position will support staff by maintaining meeting notes, assisting with travel requests, and troubleshoot technology as needed. We are an enthusiastic team dedicated to scientific research, long-term monitoring, education, and training programs that enhance conservation and stewardship of Kachemak Bay. Come join our team!

　　Minimum Qualifications:

　　Associate’s degree and two years progressively responsible experience related to the program specialty, or an equivalent combination of training and experience.

　　Must have a valid Alaska Driver's License or the ability to obtain one within 60 days of hire.

　　Position Details:

　　This is a part-time, non-exempt staff position complete with both a competitive salary and full employee benefits package (https://www.alaska.edu/hr/benefits/support/prospectiveemployees.php) . UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA staff salary schedule (https://www.alaska.edu/hr/benefits/compensation/files/fy24_staff_salary_grid.pdf) , Grade 78, based on education and experience.

　　Review of applicants will begin immediately. To ensure full consideration you must apply by February 2, 2024

　　This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

　　*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

　　The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

　　UA is an affirmative action/equal opportunity employer, educational institution and provider and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.

　　The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

　　Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

　　If you have any questions regarding this position, please contact Katherine Schake at [email protected].

　　Advertised: 12 Jan 2024 Alaskan Standard Time

　　Applications close: