As a member of the William H. Gates Sr. Institute finance team under the Department of Population, Family & Reproductive Health, we are seeking a Grants & Contracts Analyst who will provide support to various groups and individuals within the Institute who rely on and benefit from financial information to make informed business decisions through financial analysis (i.e. current policies and processes, actual performance vs. budget) and preparation of financial data to management, as well as sponsors.

　　Specific Duties & Responsibilities

　　Management of financial and compliance aspects of the award.

　　Monitor award balances and take timely action to ensure that there is always sufficient funding for implementation and immediately notify management of any issues.

　　Ensure the necessary prior approvals from Sponsors are met prior to incurring costs.

　　Monthly account reconciliations with quarterly financial reviews by program team (reviews will take place more frequently if issues are identified).

　　Compliance oversight of Partners and JHU team.

　　Overseas cash management (periodic analysis of operational compliance and performance).

　　Travel oversight.

　　Procurement processing and management.

　　Annual Workplan budgeting for sponsor annual reporting to plan for future years of the project / Actively provide guidance and planning for annual workplan to include an analysis of historical spending patterns and estimate of future expenditures.

　　Prepare detailed budget tracking tool and work with Partner’s finance managers to gather financial data in response to projected balances from use of cash burn rates to inform program teams on expenditures and balances / Using this data, prepare a financial analysis for the teams making programmatic decisions.

　　Budget tracking and monitoring.

　　Quarterly forecasting

　　Monitor program assets and equipment / Maintain asset register for domestically made purchases of equipment with a value of $5,000 and $500 or greater for Contracts.

　　Liaise with partners to ensure tracking of locally procured equipment / Ensure all source origin and approval requirements are adhered to.

　　Manage staff salary allocations on award and make timely adjustments as needed.

　　Process, review and approve all transactions including wire transfer requests; online payments; purchase orders and subrecipient documentation —ensure the requests are within established Policies and Procedures and terms of the Sponsor agreement.

　　Be familiar with reporting requirements and develop budgets and tools with those requirements in mind.

　　Provide accounting and financial guidance to JHU project team members and partner finance managers.

　　Meet the published closing and reporting schedules for projects.

　　Actively participate in subrecipient monitoring, including review company profile, audits, financial statements for items of risk / Complete risk assessment tool.

　　Work with program team to determine appropriate terms and conditions for sub agreements/contracts.

　　Responsible for independently deciding for program staff the proper financial and contractual procedures to follow / The contractual decisions are particularly difficult and critical because they involve complex legal and regulatory issues, but require good judgment, weighing thoroughness against efficiency / Decisions often have to be made quickly and always in compliance with Sponsor and JHU regulations / These are independent decisions, and when further guidance is required it is obtained from Senior Management, the Sponsor and/or the SHPH Office of Research Administration.

　　Develop a monitoring plan of Partners and ensure plan is followed.

　　Track subrecipients requiring A-133 audits / Provide information as required as a result of the audit.

　　Ensure Partner’s internal controls are in place and spending under agreements are in accordance with sponsor, JHU and Federal regulations / This may include site visits and/or desk review of operational systems.

　　Ensure documentation adequately supports the transactions incurred overseas—timely verification and certifications.

　　Act as main resource at project closeout; provide guidance and financial oversight of the project closeout process.

　　Identify potential accounting problems, research and propose solutions.

　　Continual internal and frequent external international, domestic, and interoffice (within JHU) communications are required in both verbal and written forms / These contacts are mainly directed toward problem solving, providing financial reporting, discuss contractual issues and provide financial reporting guidance.

　　To perform this job successfully, an individual should have knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing.

　　Other ad hoc reports and duties, as requested.

　　International travel might be requested.

　　*This is a general description of the required job duties, which does not include additional duties as assigned.

　　Minimum Qualifications

　　Bachelor's Degree.

　　Two years of administrative/budgeting experience.

　　Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

　　Preferred Qualifications

　　Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position.

　　MS Excel skills.

　　Knowledge of SAP, COEUS/FIBI.

　　Knowledge of budget preparation and grant submission process.

　　Knowledge of accounting and budgeting theory and practices. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.

　　Ability to make independent judgments and to act on decisions on a daily basis.

　　Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.

　　Knowledge of external Federal guidelines/procedures for grants and contracts.

　　Classified Title: Grants & Contracts Analyst

　　Role/Level/Range: ATP/03/PC

　　Starting Salary Range: Min $53,300 - Max $93,500 Annually (Commensurate with experience)

　　Employee group: Full Time

　　Schedule: Monday to Friday: 8:30am – 5:00pm

　　Exempt Status: Exempt

　　Location: Remote

　　Department name: PFRH Gates Institute

　　Personnel area: School of Public Health

　　Total Rewards

　　The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

　　Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

　　JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

　　**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

　　The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

　　The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion (https://diversity.jhu.edu/roadmap-on-diversity-and-inclusion/) .

　　Accommodation Information

　　If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .

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　　The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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　　Equal Opportunity Employer:

　　Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.