Grants and Contract Analyst

　　Augusta , Maine , United States | Purchasing & Procurement | Full-time | Partially remote

　　Apply by: Feb. 6, 2024

　　Apply with Linkedin Apply

　　Department of Health and Human Services (DHHS)

　　Management Analyst II

　　Opening Date: January 23, 2024Closing Date: February 6, 2024Job Class Code: 0393

　　Grade: 04-24 (Professional/Technical)

　　Salary: $50,190.40 - $67,641.60 Annually Position Number: 02000-3049

　　Position Location: This is a full-time position located in Augusta. This opportunity allows partial telework with management approval.

　　The Maine CDC Operations Grants and Contracts Team is looking for an Analyst to assist in the day-to-day operation of the Grants and Contracts Team for the MECDC. Duties include conducting efficient and timely administrative assistance with the internal development of CDC contracts, requests for proposals (RFP), and grant applications. This position is embedded in a program area and assisting multiple programs with the development, review, and monitoring of contracts, RFPs, and grants. This position assists with compiling program budget information, reviewing grant applications, and obtaining program expenditure detail on behalf of program staff.

　　As an Analyst within Maine CDC’s Grants and Contract Team, you will assist various programs with developing and processing contracts and will assist in providing grant management support. You will work closely with other departments on contract updates, grant allocations, budget development, and tracking of costs. This position will compile data reports for program to use in monitoring and managing respective grants and contracts. Other responsibilities include: developing and reviewing requests for proposals and requests for quotes; assisting with submission of grant budgets and redirects, overseeing contract amendments, and processing invoice approvals.

　　Core Responsibilities:

　　As a key member of the Operations Grants and Contracts team, your core responsibilities will include:

　　Meet with programs to compile appropriate reports, materials, and data to assist in drafting grant applications.

　　Draft contracts for public health services and work closely with program staff to obtain applicable information, data, and reports to assist in development of request for proposals.

　　Work collaboratively with Program Fiscal Officers (PFO) to ensure accurate contract allocation.

　　Work with the Division of Contract Management (DCM) to ensure effective implementation of contracts.

　　Review budgets for grants applications for accuracy and completeness.

　　Work with PFO to determine if a budget order or financial order is required.

　　Monitor grant budget balance for inconsistences to inform and support programs.

　　Work with DHHS Service Center to resolve any errors.

　　Assist with training of program staff on the state procurement processes for bidding, contracting, and grant applications.

　　Minimum Qualifications:

　　An eight (8) year combination of education, training, and/or experience providing a knowledge of planning and research principles, practices, and techniques.

　　Preferred candidates will also have:

　　· Excellent oral and written communication skills.

　　· Knowledge and experience with procurement process, drafting, reviewing and scoring request for proposals, drafting contracts, and familiarity with the State Accounting System – Advantage.

　　· Knowledge of and experience with federal grant applications, grant writing, and grant management.

　　· Demonstrated skill in budget development and monitoring of expenditures.

　　· Knowledge and experience with training others in procurement processes.

　　· Ability to establish and maintain effective working relationships with a diverse group of internal and external partners.

　　· Proficient computer skills using MS Office, including Word and Excel.

　　Agency information:

　　TheDepartment of Health and Human Services (https://www.maine.gov/dhhs/) (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

　　The mission for the Maine Center for Disease Control and Prevention (Maine CDC), within which this position is located, is to develop and deliver services to preserve, protect, and promote the health and well-being of the citizens of Maine.

　　Application Information:

　　For additional information about this position please contact Veronica Robichaud, Associate Director of Operations, at [email protected]

　　*To apply , please upload a resume and cover letter with your application. Please submit all documents or files in PDF format.

　　To request a paper application, please contact [email protected] ([email protected]) .

　　Benefits

　　No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

　　Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

　　Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

　　Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements .

　　Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

　　Retirement Plan – The State of Maine contributes 13.41 % of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

　　Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

　　Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

　　Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office .

　　Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

　　Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave . Additional, unpaid leave may also be available, under the Family and Medical Leave Act (https://www.maine.gov/bhr/state-employees/rules-policies/policy-practices-manual/Employee-Rights-and-Responsibilities-Federal) .

　　Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

　　Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

　　There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

　　As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

　　If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

　　Thinking about applying?

　　Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.