Job Description:

　　The Financial/Administrative Coordinator is responsible for organizing and recording all data associated with animalresearch billing in customized Vivarium Management software. Responsibilities include issuing time sensitiveinvoices on a monthly basis. This position orders all research animals under approved IACUC protocols as requestedby Principle Investigators (PIs) and ensures timely delivery on a weekly basis. Additional duties include organizingcensus materials provided by other staff each week for data entry and/or upload to Vivarium Management software,processing animal supplier invoices for payment in accounting software (Workday), assisting with ad hocbookkeeping and revenue analysis tasks, along with supporting supervisor with other matters as needed such asproviding reporting metrics from the Vivarium Management software. This position must provide excellentcustomer service to Principle Investigators (PIs), research staff, students, co‐workers and visitors. This position isresponsible for time sensitive tasks in areas that are subject to regulatory and accrediting agency standards.

　　QUALIFICATIONS

　　Education and Experience

　　Required: Associates Degree Required

　　Preferred: Bachelor’s degree

　　Minimum 2‐3 years relevant experience. Experience working in research environment preferred, or equivalent combination of education and experience.

　　Job Competencies

　　Proficient computer skills including Microsoft Office (Word, Power Point, and Excel), Google Technology

　　(mail, calendaring, spread sheets, shared documents), and Adobe Acrobat.

　　Experience with billing software.

　　Commitment to learn new technologies and other online platforms to increase department efficiency.

　　Strong attention to detail, especially record keeping.

　　Strong communication skills, both verbal and written.

　　Must maintain calm, respectful and professional manner at all times.

　　Commitment to customer service, interpersonal, time management and organizational skills.

　　Possesses a willingness and ability to support a diverse and inclusive campus community

　　Education and criminal background check required.

　　Recruiting Start Date:

　　2023-12-22

　　Job Posting Title:

　　Financial and Administrative Coordinator

　　Department:

　　Center for Animal Resources and Education

　　Grade:

　　Grade 8

　　Worker Type:

　　Employee

　　Worker Sub-Type:

　　Regular

　　Time Type:

　　Full time

　　Scheduled Weekly Hours:

　　37.5

　　Position Work Location:

　　Hybrid Eligible

　　Submission Guidelines:

　　Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

　　Still Have Questions?

　　If you have any questions you may contact [email protected].

　　EEO Statement:

　　Brown University is an E-Verify Employer.

　　As an EEO/AA employer (https://go.brown.edu/equal-employment-opportunity) , Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.

　　Welcome!

　　Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community.

　　Additional Information:

　　Information about our salary ranges can be found here (https://www.brown.edu/about/administration/human-resources/compensation-services/salary-ranges) .

　　Attachments:

　　A resume is required as part of your job application. Please also include a cover letter and any other related documents as noted in the job description.

　　Questions Submitting Your Application:

　　If you have questions about submitting your application, please contact [email protected].