Financial Aid Functional Analyst

　　Job ID 1609

　　December 12, 2023

　　Department: Financial Aid

　　Employee Group: https://www.grcc.edu/sites/default/files/docs/humanresources/meetconferhandbook_2020-03.pdf

　　Schedule: Full Time, Exempt

　　Compensation: $59,000

　　Benefits: https://www.grcc.edu/faculty-staff/human-resources/benefits-insurance/medical-plans/new-hire-benefit-enrollment

　　Reports to: Senior Financial Aid Functional Analyst

　　Posting Closes: Open Until Filled with initial review the first week of January, 2024

　　SUMMARY

　　This position supports and maintains the daily processing of financial aid applications and awards. Under the general direction from the Senior Financial Aid Functional Analyst, this individual will facilitate financial aid-related processes by providing quality assurance, troubleshooting, and error resolution. This includes, but is not limited to, the automated processing of financial aid applications, award packaging, disbursement, and reconciliation of federal funds. This position will support Financial Aid customer service and processing staff in the use of PeopleSoft Campus Wide Information System and will strive to improve the efficiency and accuracy of financial aid operations.

　　ESSENTIAL FUNCTIONS

　　• Research, test, and implement new and modified financial aid CWISA functionality (PeopleSoft PUMs)

　　• Assist in the review and set up of processes for new award years, ensuring necessary changes are made to accommodate current federal financial aid regulations in order to stay in compliance with federal and state financial aid regulations.

　　• Routinely review the setup to ensure continued accuracy through internal audit queries.

　　• Ensure the daily and weekly processes are run related to the ISIR processes, verification, awarding, disbursement and file exchange with external partners.

　　• Ensure the daily download of files between GRCC and the Dept of Education using EdConnect software.

　　• Lead the process for weekly, monthly and yearly reconciliation of Pell, SEOG, and Direct Loans with the Dept of Education and the General Ledger.

　　• Assist the Senior Financial Aid Functional Analyst with Item Type set up and maintenance, maintenance of Jobs & Jobsets.

　　• Establish and monitor scheduled processes, including but not limited to Download process, Packaging and Repackaging.

　　• Assist Senior Financial Aid Functional Analyst with Satisfactory Academic Progress (SAP) mid and end of semester processes.

　　• Write ad hoc and regularly used queries to assist end users with data and processing needs.

　　• Run the weekly authorization & disbursement of financial aid funds. Troubleshoot and correct any issues that arise in disbursement.

　　• Ensure that GRCC is compliant with remedial coursework regulations, including running remedial coursework queries, adjust aid, and communicate with impacted students.

　　• Create and update student data reports. Utilize PS queries and other tools in the retrieval, analysis and reporting of this data.

　　• In coordination with the Senior Financial Aid Functional Analyst and IT, implement and maintain Oracle PeopleSoft 3Cs (Communications, Checklists, and Comments) for Financial Aid use.

　　• Provide technical support to Financial Aid processing and customer service staff and assist in troubleshooting processing issues.

　　• Develop end user process documentation and training materials in coordination with the Senior Financial Aid Functional Analyst. Train Financial Aid and Enrollment Management team members as needed.

　　• Attend professional development conferences, seminar