Fellowship Coordinator, General Surgery (Hybrid Opportunity)

　　School of Medicine, Stanford, California, United States

　　Administration

　　Post Date Jan 18, 2024

　　Requisition # 101970

　　This is a hybrid position (3 days/week in the office and telecommuting 2 days/week). Changes to the hybrid schedule are subject to operational needs.

　　From benchtop research to international programs, the Department of Surgery provides exceptional patient care, delivers outstanding undergraduate and graduate education, and furthers the field of surgery through innovative basic science and clinical research.

　　The Division of General Surgery is seeking a Fellowship Program Coordinator to provide administrative and operational support to two ACGME Fellowship Programs: Surgical Critical Care and Complex General Surgical Oncology.

　　Under minimal supervision, the Fellowship Coordinator will administer, coordinate, and support the operations of the clinical fellowship programs. Tasks directly affect the development, oversight, and improvement of fellowship programs and their continued ACGME accreditation requirements; and any efforts that support the Department of Surgery’s educational mission. Program coordination includes an in-depth involvement in program events, the recruitment of future fellows, evaluations, rotation schedules, finance, conferences, publicity, and other educational activities.

　　Duties include:

　　Review and evaluate applications for completeness; compile recruitment information, distribute applications, notify applicants of decisions for interview.

　　Compile reports using knowledge of fellowship software. Enter rank order list, maintain fellowship matching, etc.

　　Maintain confidential fellowship files and monitor records of fellow attendance for all required educational activities, including conferences and other didactic experiences.

　　Track work hours, fellow activities and schedules; Maintain, update and distribute fellows rotation, vacation and leave schedules in electronic systems. Verify trainees’ status and activities as needed.

　　Monitor and document the clinical fellowship evaluation process.

　　Communicate regularly with fellows and faculty regarding the daily activities, such as conference and grand rounds announcements.

　　Provides administrative support to Program Directors including scheduling of meetings, preparations of agenda, recording and maintain meeting minutes, and development of reports.

　　Assist with planning departmental annual events including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events.

　　Order office supplies, complete resident reimbursements and performs other duties as assigned.

　　*- Other duties may also be assigned.

　　DESIRED QUALIFICATIONS:

　　3 to 5 years administrative experience.

　　Familiarity with University fellowship policies and procedures.

　　EDUCATION & EXPERIENCE (REQUIRED):

　　High school diploma and four years of administrative experience, or combination of education and relevant experience.

　　KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

　　Advanced computer skills and demonstrated experience with office software and email applications.

　　Demonstrated success in following through and completing projects.

　　Excellent organizational skills and attention to detail.

　　Strong verbal and written communication skills.

　　Excellent customer service and interpersonal skills.

　　Ability to prioritize, multi-task, and assign work to others.

　　Ability to take initiative and ownership of projects.

　　Ability to routinely and independently exercise sound judgment in making decisions.

　　PHYSICAL REQUIREMENTS*:

　　Constantly perform desk-based computer tasks.

　　Frequently sitting.

　　Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

　　Rarely twist/bend/stoop/squat, kneel/crawl.

　　* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

　　WORK STANDARDS:

　　Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

　　Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

　　Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

　　The expected pay range for this position is $33.17 to $43.75 per hour.

　　Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

　　The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

　　Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

　　Additional Information

　　Schedule: Full-time

　　Job Code: 4098

　　Employee Status: Regular

　　Grade: F

　　Requisition ID: 101970

　　Work Arrangement : Hybrid Eligible