Faculty Affairs Administrator 1

　　School of Medicine, Stanford, California, United States

　　Administration

　　Post Date Jan 10, 2024

　　Requisition # 101896

　　Stanford University is seeking a Faculty Affairs Administrator 1 to work under supervision following defined procedures to provide administrative support focusing on transactions and processes for faculty in the Department of Radiation Oncology. The successful candidate will provide high level support on all aspects of faculty affairs activities including onboarding, recruitment, faculty and academic staff appointments, reappointments, promotions and the search process. The successful candidate will be highly organized, resourceful, extremely detailed oriented, able to multi-task and meet deadlines. S/he will be expected to demonstrate strong business judgement, professional etiquette and strong written communication skills. In addition to having a positive attitude and professional demeanor s/he must have extraordinary communication skills that allow her / him to interact with a diverse group of people.

　　Duties include:

　　Gather information for search initiations, search waivers, reappointments, and promotions. Collect applications, and provide administrative support to search and review committees; provide advice on process requirements.

　　Post job announcements, and distribute other outreach materials to attract candidates.

　　Coordinate all logistical aspects of candidate visits, including arranging transportation and accommodations, scheduling meetings and interviews, and processing reimbursements.

　　Gather all components of the appointment/promotion form, and organize in compliance with guidelines.

　　Maintain records documenting search, recruitment, and appointment/promotion processes.

　　Assemble and draft materials for the appointment and promotion files.

　　Process and track approved activities (e.g., sabbaticals and other leaves, resignations, retirements, FTE changes), and maintain appropriate documentation and communication.

　　Assist in coordination of visa process, as needed.

　　* - Other duties may also be assigned

　　DESIRED QUALIFICATIONS:

　　Prior academic affairs or similar translatable experience at Stanford or another institution.

　　Excellent project management skills

　　Ability to interpret and follow through on University policies related to Academic Affairs.

　　Expert writing and editing skills.

　　Professional demeanor.

　　Must be extremely organized and self-motivated.

　　Adaptable to last minute and frequent changes.

　　EDUCATION & EXPERIENCE (REQUIRED):

　　Associate degree and one year of experience working with administrative processes, or combination of education and relevant experience.

　　KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

　　High level of attention to detail and accuracy.

　　Ability to track, monitor and adhere to deadlines.

　　Ability to learn university systems.

　　Experience working with databases and Microsoft Office suite.

　　Effective communication skills.

　　Demonstrated ability to act with tact and maintain confidentiality.

　　Experience with complex schedules and planning.

　　Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.

　　Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

　　PHYSICAL REQUIREMENTS*:

　　Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.

　　Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.

　　Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

　　* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

　　WORKING CONDITIONS:

　　Occasional extended hours.

　　WORK STANDARDS:

　　Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

　　Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

　　Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

　　This remote role is open to candidates anywhere in the United States. Stanford University hasfive Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $25.00 to $41.35 per hour.

　　Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

　　At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

　　Additional Information

　　Schedule: Full-time

　　Job Code: 4159

　　Employee Status: Regular

　　Grade: F

　　Requisition ID: 101896

　　Work Arrangement : Remote Eligible