Job Description

As a Real Estate and Facilities (REF) Co-working Space Coordinator/Space Planner you will work with a collaborative group of innovative and diverse individuals. In this role, we are seeking a real-estate space planning professional who is experienced, committed to collaboration and outstanding customer service to coordinate and provide functional workplace environments. You will interact with senior leaders, colleagues and others, while using sophisticated technology from the leader in cloud services.

Career Level - IC4

Responsibilities

Responsibilities include but are not limited to:

Primary contact for co-working office space, coordinating work with landlords, lines of business (LOB) leaders/representatives, internal departments and other vendors.

Coordinate all communication with LOB leadership related to co-working space requests and changes.

Coordinate with REF Transaction Management team to execute lease agreements and funding approvals.

Manage the corporate inbox and emails related to all co-working space.

Interface with REF Planning, Transaction Management, Lease Administration and outsourced contractor to negotiate co-working agreements.

Confirm the terms of agreement and approvals with LOB and REF leadership prior to finalizing and committing to a co-working lease.

Coordinate with Lease Administration on landlord or payment requests and issues. Monitor financials to ensure we stay within budget and provide timely and accurate payment to vendors.

Manage, maintain and update the co-working report that includes all relevant details for each lease.

Review and document co-working lease expiration dates to identify critical action dates. Report to Planning leadership.

Review and update corporate software system to ensure that space allocations and financials are accurate and verify that the business is being charged appropriately for space.

Monthly review of real-estate portfolio to reduce excess vacancy from portfolio, review sites within lease renewal windows or early termination options.

Review, propose and suggest cost effective and efficient space solutions that align with employee utilization or changing business requirements.

Review and analyze space allocations for accuracy, special requirements and/or space growth, reduction, or consolidation opportunities across the portfolio. Apply appropriate data to support business changes.

Monitor real-estate portfolio to enable the team to meet target metrics and initiatives set for the fiscal year.

Perform other responsibilities, as needed, on the REF Planning team.

Disclaimer:

Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.

Range and benefit information provided in this posting are specific to the stated locations only

US: Hiring Range: from $79,000 to $158,200 per annum. May be eligible for bonus and equity.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle’s differing products, industries and lines of business.

Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

Oracle US offers a comprehensive benefits package which includes the following:

Medical, dental, and vision insurance, including expert medical opinion

Short term disability and long term disability

Life insurance and ADD

Supplemental life insurance (Employee/Spouse/Child)

Health care and dependent care Flexible Spending Accounts

Pre-tax commuter and parking benefits

401(k) Savings and Investment Plan with company match

Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.

11 paid holidays

Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.

Paid parental leave

Adoption assistance

Employee Stock Purchase Plan

Financial planning and group legal

Voluntary benefits including auto, homeowner and pet insurance

The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.

About Us

As a world leader in cloud solutions, Oracle uses tomorrow’s technology to tackle today’s problems. True innovation starts with diverse perspectives and various abilities and backgrounds.

When everyone’s voice is heard, we’re inspired to go beyond what’s been done before. It’s why we’re committed to expanding our inclusive workforce that promotes diverse insights and perspectives.

We’ve partnered with industry-leaders in almost every sector—and continue to thrive after 40+ years of change by operating with integrity.

Oracle careers open the door to global opportunities where work-life balance flourishes. We offer a highly competitive suite of employee benefits designed on the principles of parity and consistency. We put our people first with flexible medical, life insurance and retirement options. We also encourage employees to give back to their communities through our volunteer programs.

We’re committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by calling +1 888 404 2494, option one.

Disclaimer:

Oracle is an Equal Employment Opportunity Employer*. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

* Which includes being a United States Affirmative Action Employer