Facilities Coordinator Lvl 2 - Buildings & Grounds (Temporary)

　　Job ID

　　27592

　　Location

　　Hunter College

　　Full/Part Time

　　Full-Time

　　Regular/Temporary

　　Regular

　　Add to My Favorite Jobs

　　GENERAL DUTIES

　　Studies, evaluates, and analyzes space utilization and requirements, consistent with the environmental and program needs of the CUNY location(s) being served. Performs consultative services, develops specifications for appropriate furniture and equipment, and oversees installation. May utilize related technology and computer systems in performance of job duties.

　　There are two Assignment Levels in this title (Level 1 and Level 2) representing work of varying degrees of difficulty and responsibility. All personnel perform related work.

　　This specification describes typical assignments for this title; related duties may be assigned as needed.

　　ASSIGNMENT LEVEL 1

　　Under general supervision, with some latitude for independent initiative and judgment, evaluates space requirements, considering the environmental and program needs of the location being served. Conducts field surveys to review and inspect CUNY facilities, obtains relevant data to evaluate current and future facility requirements, interprets organizational plans, and communicates with those who occupy and/or use facilities.

　　Performs studies of existing space and space layouts to determine opportunities for more effective and efficient utilization. Meets with College personnel to survey, assess and identify specific program needs. Prepares reports and makes recommendations regarding space requirements. Develops computations and schematic layouts to reflect recommendations, using appropriate technology and standards. Provides input to, and accepts input from, specialists such as interior designers, architects, engineers, and technologists. Adheres to relevant Federal, State, and City laws, as well as codes and standards that apply to interior spaces.

　　Makes recommendations regarding the replacement, repair, or redeployment of furniture and related equipment. Adhering to procurement policies, develops specifications for bidding and cost estimates leading to the purchase of new furniture and equipment. Creates work orders to define requirements for related improvements such as painting and carpentry work. Assists procurement personnel in completing the purchasing/contracting process.

　　Oversees installation of furniture, finishes, and equipment. Coordinates the work of dealers/suppliers, trade workers, consultants, contractors, vendors, and College personnel. Coordinates details of relocation of personnel, equipment, and materials. May provide input to, and assist, the Project Manager or General Contractor in projects involving construction. Prepares and presents progress reports.

　　Maintains inventories and records regarding space utilization in a CUNY location, as well as furniture, equipment, artwork, and public fixtures within these spaces.

　　Utilizes computer systems including office productivity, architectural design and drawing, facilities management, inventory control systems, in the performance of duties.

　　ASSIGNMENT LEVEL 2

　　In addition to performing the work in Assignment Level 1, performs the following with limited supervision and considerable latitude for independent initiative and judgment:

　　Performs work in highly specialized and/or complex College environments, such as laboratories, media centers, and computer facilities.

　　Creates College- or Unit-wide space management plans, considering future needs as well as growth and economic factors. Collaborates with functional experts (i.e., Technology, Security, Maintenance) to understand issues, trends, and requirements. Prepares management reports summarizing conditions, needs, and plans.

　　Researches, and provides input to management on, best practices and trends in space management. May develop local standards for space utilization, signage, furniture, and fixtures. Interprets CUNY-wide and external standards; communicates standards to the College or unit.

　　CONTRACT TITLE

　　Facilities Coordinator

　　FLSA

　　Non-exempt

　　CAMPUS SPECIFIC INFORMATION

　　Prepare project budget and track cost on a per project basis using MS Excel and Sharepoint.

　　Help facilitate the development and preparation of the college's annual capital budget.

　　Assist with the preparation of the certificate to proceed with requests for projects utilizing New York City Capital funds.

　　MINIMUM QUALIFICATIONS

　　ASSIGNMENT LEVEL 1

　　A baccalaureate degree from an accredited college and one year of related full-time experience (as described below), OR a four-year high school diploma or equivalent and four years of related full-time experience. College education may be substituted for up to four years of experience on the basis of 30 semester credits for one year.

　　Related experience includes work involving responsibilities such as: evaluation and layout of space in buildings and other structures similar to those in an educational institution, experience in projects requiring knowledge of construction needs, costs, and building standards, developing and interpreting schematic layouts, and installation of technology such as computer and telecommunications systems.

　　Demonstrated English language proficiency, including the ability to speak, read, write, and understand English well enough to meet minimally acceptable performance standards set for job tasks.

　　A Motor Vehicle Driver's License, valid in the State of New York, may be required for some, but not all, positions.

　　ASSIGNMENT LEVEL 2

　　In addition to the requirements for Assignment Level 1, two additional years of related full-time experience as described above. A graduate degree in a related discipline may be substituted for the additional years of experience.

　　OTHER QUALIFICATIONS

　　Preferred Qualifications

　　Proficient with the Microsoft Suite, specifically Excel and SharePoint.

　　Ability to coordinate projects across various departments

　　Strong communication skills

　　Knowledge and background of the NYS Fiscal system and procedures

　　Proven track record in planning and coordinating projects across departments and disciplines.

　　COMPENSATION

　　New Hire: $68,919*

　　Incumbent: $77,880

　　*This amount reflect a 13% salary suppression in effect for the first 24 months of employment only.

　　BENEFITS

　　CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

　　HOW TO APPLY

　　Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment. To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number 27592

　　Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

　　Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _ or ç)).

　　Incomplete applications will not be considered.

　　Please include:

　　Cover Letter and/ or Statement of scholarly interests

　　Curriculum Vitae/ Resume

　　Names and contact information of 3 references

　　Upload all documents as ONE single file-- PDF format preferred.

　　IMPORTANT NOTE:

　　When a civil service list is established, the College is required to make appointments from the certified list to fill all positions including those held by provisional and/or temporary employees.

　　Pure provisional employees that hold the title are encouraged to file for exam. The civil service exam is scheduled to open by December 31, 2023. Selected candidate must apply and pass the exam as well as be reachable on the eligible list within 2 months of establishment. Exam link: http://www.cuny.edu/about/administration/offices/hr/classified-civil-service/notice-of-exams-noe/

　　CLOSING DATE

　　The search will remain open until the position is filled. The committee will begin reviewing complete applications on Jan. 24, 2024. Applications submitted after the deadline will only be considered if the position/s remain open after initial round.

　　JOB SEARCH CATEGORY

　　CUNY Job Posting: Managerial/Professional

　　EQUAL EMPLOYMENT OPPORTUNITY

　　CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.