Facilities Co-Ordinator - Birmingham City Centre.

　　Job ID

　　143398

　　Posted

　　10-Jan-2024

　　Service line

　　Advisory Segment

　　Role type

　　Full-time

　　Areas of Interest

　　Facilities Management, Property Management

　　Location(s)

　　Birmingham - England - United Kingdom of Great Britain and Northern Ireland

　　Job Title: Facilities Coordinator

　　Location: Birmingham/Midlands

　　Role Purpose:

　　The purpose of this job is to support the Senior Building Manager/Senior Facilities Manager with the day to day management and operational activities in line with all health and safety, environmental and company procedures, related general legislation and client/tenant requirements.

　　This includes ensuring the adherence to the budgetary costs and customer service standards and management of onsite personnel. This position will be based at the property/ies.

　　Key Responsibilities

　　To work in conjunction with the Senior BM/Senior FM, key stakeholders and external clients ensuring a maintenance and repair programme is in place.

　　Carry out the role of Customer Experience Co-Ordinator in the region, working as part of a national delivery team.

　　To comply with Health and Safety on site, maintaining records, using the Meridian system, and involvement with contractor management as appropriate.

　　To integrate financial data (such as quotations, purchase orders and invoices) with the specific maintenance tasks.

　　Assist with the drafting, control and reporting of the service charge budget and expenditure for the site(s) in conjunction with the Building Manager, Senior Facilities Manager and surveyor as applicable.

　　To participate at regular occupier meetings in conjunction with the Senior Building Manager and property and asset management colleagues as applicable. This includes ensuring that all issues are promptly dealt with in accordance with agreed service criteria. To maintain records of same.

　　To ensure all health and safety audits carried out in accordance with the planned programme and all follow up actions carried out within due timetable.This also includes ensuring that Meridian is regularly monitored and updated in accordance with all the Health and Safety requirements.

　　To support the Senior BM/Senior FM with planned fire and other evacuations and to ensure they are programmed and are carried out on a regular basis in accordance with the health and safety requirements. This includes ensuring the emergency plan and related site maps are continually updated.

　　To oversee and regularly review the work carried out by the contractors to ensure the required standards are achieved and maintained in accordance with the contractual agreement.

　　To assist the Senior Building Manager in producing management reports in accordance with the needs of the business, as applicable.

　　Prepare activity reports and provide statistical data to the Senior Building Manager to inform operational strategy.

　　Any other duties as in accordance with the needs of the business or in support of the Senior Building Manager

　　Person Specification/Requirements

　　Good standard of education

　　Previous experience of working within a facilities environment in a support role

　　Excellent customer service, interpersonal and communication skills

　　A good awareness of Health and Safety legislation and knowledge of environmental protection requirements, and ideally IOSH qualified*

　　IT literate together with an understanding and experience industry specific IT applications (MS Word/Excel/PowerPoint)

　　Ability to work on own initiative and within a pressurised environment with excellent organisational and planning skills.

　　Training can be provided

　　EQUAL OPPORTUNITIES

　　We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.

　　CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)