Description

We are looking for a Facilities Coordinator to help us maintain a secure and well-functioning work environment. In this role you will help coordinate with external vendors, such as cleaners and insurance agents, and conduct cost analyses when purchasing new systems or services. To be successful in this role, you should be well-organized and able to prioritize multiple issues. You should also have good knowledge of basic office equipment. Ultimately, you’ll help clients, customers and guests get the most out of the facilities.

Responsibilities

Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras)

Check rooms and furniture to identify needs for repairs or renovations

Restock office and kitchen supplies

Design and oversee the schedule for cleaning and disinfecting the building

Monitor activities that happen outside the building, such as proper waste disposal and recycling

Fix minor malfunctions in office equipment

Coordinate office and parking space allocation

Keep track of regular and ad-hoc facility expenses

Conduct market research and compare costs and benefits when evaluating new vendors

Maintain an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)

Research new services and appliances to facilitate operations

Ensure compliance with health and safety regulations

Requirements

Requirements and skills

Work experience as a Facilities Coordinator or similar role

Strong knowledge of facilities management operations

Familiarity with office equipment and security systems

Hands on experience with facilities management software is a plus

Understanding of safety regulations in offices

Well-organized

Sound judgement and the ability to think quickly during emergencies

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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