Executive Workflow Manager (Onsite Position)

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How to Apply

A cover letter and resume are important submissions for the hiring team to get a sense of your experience and skill set. Submit both a cover letter and resume as one file.

The review of resumes will begin when the posting closes. Applicants selected for an interview will be contacted via email. The interview process will consist of an initial 30-45 minute screening interview and one or two additional interviews for select candidates. Additionally, samples of relevant work may be requested.

Job Summary

TheTaubman College of Architecture and Urban Planning is looking for an efficient, proactive, and creative individual to support the dean as administrative partner and workflow manager (our organizational chart ). You have a passion for prioritizing and managing an executive's complex workload through a combination of process, personal engagement, and technology. You are a "workflow wizard" who stays on top of day-to-day demands while looking to the future and planning for upcoming activities. You manage calendaring and communication as a way to move the dean's agenda forward. You are effective at building relationships and understanding the work of others, and can collaborate effectively to get things done. Taking initiative and ownership to ensure successful outcomes is core to how you operate.

This job is situated in Ann Arbor and on-campus work is expected four to five days a week during the academic year (mid-August to mid-May). Work modality will be driven by administrative needs and college activities that follow the academic calendar. The college offers a few offsite weeks during the academic year and an offsite period from mid-May to mid-August (approximately 12 weeks) for eligible staff.

Responsibilities*

Effectively manage and prioritize the dean's complex workflow and utilize technology to automate and optimize efforts.

Oversee projects and processes that intersect with other areas of responsibility in the college. Identify gaps in processes and make recommendations for improvements; maintain follow-up systems; ensure deadlines are met and materials are received; create reports and follow-up on project outcomes.

Initiate correspondence requiring interpretation of procedures; edit documents for organization, structure and style; collect and tabulate data for reports; extract information from resource documents; prepare briefing notes, agendas, meeting minutes, reports and other documents using benchmarking and data visualization.

Collaborate closely with the dean's direct reports to keep initiatives moving forward, and develop relationships with other colleagues throughout the university.

Handle calendaring/scheduling, draft agendas, assemble background materials to ensure the dean is thoroughly prepared well in advance of meetings, and coordinate logistics including room reservations, audio visual needs, catering.

Represent the dean in some correspondence and activities as appropriate, assist at college events, and work effectively with visitors, donors, alumni, faculty and staff.

Coordinate travel arrangements for the dean and high-level visitors to the college.

Reconcile expenses in a timely manner.

Required Qualifications*

Bachelor's degree, master's degree preferred

Demonstrated record of progressively responsible administrative support and project management experience

Advanced proficiency using Google software (email, calendar, Docs, Sheets, Slides, etc.), and interest in mastering emerging technologies

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes .

Additional Information

The salary range for this position is $80,000 - $90,000. Factors used to determine salary include experience, knowledge and skills for the position. You are encouraged to discuss salary questions to honor transparency throughout the recruiting process.

In addition to a career filled with purpose and opportunity, U-M offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous time off; retirement plan with two-for-one matching contributions after the first year; many choices for comprehensive health insurance; life insurance; long-term disability coverage; and flexible spending accounts for healthcare and dependent care expenses.Learn more about U-M benefits .

Please note:

Relocation assistance is not provided for this position.

Authorization to work in the U.S. is a precondition of employment. Applicants will not be sponsored for work visas.

Commitment to Diversity, Equity, and Inclusion

Taubman College values a diverse group of students, faculty, staff, and administrators that includes people of different race and ethnicity, national origin, gender and gender expression, socioeconomic status, sexual orientation, religious commitment, age, and disability status. We aim to create a community of mutual respect and trust where everyone's backgrounds, identities, and views are represented without any threat of bias, harassment, intimidation, or discrimination.Learn more about our DEI efforts and theshared values we have for our community .

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

257448

Working Title

Executive Workflow Manager (Onsite Position)

Job Title

Project Intermediate Manager

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Onsite

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

Coll Arch Urn Pln

Department

Taubman College Administration

Posting Begin/End Date

12/02/2024 - 1/05/2025

Salary

$80,000.00 - $90,000.00

Career Interest

Administration

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