Job ID359159 LocationTwin Cities Job FamilyLR-Clerical Full/Part TimeFull-Time Regular/TemporaryRegular Job Code1885 Employee ClassAFSCME Unit 6 - Clerical About the Job Working Title:Executive Office & Administrative Specialist, Extension Department of Youth Development Appointment:Executive Ofc and Admin Spec (1885), Full-time, AFSCME represented Starting Wage:$21.84 - $24.06/hour estimated starting range; depending on qualifications. Office Location:Primarily located in Coffey Hall on the St Paul campus (St. Paul, MN), This position has the option to be up to 40% remote following an onboarding period which will be fully on campus for approximately 8 weeks. Office Hours:8:00am to 4:30pm, Mon-Fri (may be subject to change) University Benefits: Full University of Minnesota Reports To:Associate Administrator & Office Manager Apply By:January 17, 2024 The University of Minnesota Extension Department of Youth Development works in partnership with communities to build engaged young people who are ready to learn and lead in a global society.We are looking for an outstanding team member to support the financial and technical operations of the Department, which is integral to the functions of our campus operations. This role also supports our exceptional programming in Youth Work Practice, Diversity, Equity, Inclusion, and Access (DEIA), and Healthy Living.This person will be essential to the quality and success of these programs. The Executive Office and Administrative Specialist provides administrative support for a variety of programs, including document, correspondence and presentation preparation, financial tracking, state program registration and logistical support, event registration, and data entry. Essential Functions: Program support 40% Event registration & management for virtual, hybrid, and in-person events and experiences Serve as point of contact for events (inquiries, assisting with registration) Provide administrative support including meeting support, travel arrangements, event planning, document and supply management Create reports from registration data Other projects as requested Finance: Accounts Payable 30% Vendor Maintenance (Create new vendors and update existing) Supply and service procurement using Peopesoft Manage requisitions Create and process single payment vouchers Process and monitor employee travel and expenses Provide backup to Accounts Receivable Database Utilization and Application 25% Manage event registration and support using 4-H Online system Provide Statewide technical contact and support to 4-H Online System Prepare reports and related communications (email lists, etc.) Miscellaneous 5% Backup support for YD Weekly Newsletter Provide general administrative support for YD as assigned Other related duties as assigned Qualifications Required Qualifications: High School Diploma/GED and four (4) years of related office experience. Training/Education may be substituted for some of the years of experience. Successful experience providing exceptional customer service in-person, on the phone and, via email, etc. Proficient in Microsoft (word, excel, power point) and Google Office (docs, sheets, share drives/folders) suites, Adobe Experience with financial software such as PeopleSoft, Quickbooks, or similar Experience successfully organizing various aspects of in person events (contracts, venue selection, transportation, meals, etc.) Experience managing components of a web/online/virtual conference (Set-up, hosting, recording) Successful experience working with and communicating with people from various cultural backgrounds, including race, ethnicity, national origin, religion, socioeconomic status, age, gender, disability, sexual orientation, and other aspects of human diversity Additional Requirements: Reliable internet and professional work environment if/when working outside of assigned office location Must be able to work regularly at a dedicated/assigned office in Coffey Hall. Valid driver's li ense and own means of transportation with required liability insurance, to be utilized for travel to workshops and transporting materials and supplies to events. Personal cell phone that can be used, as needed, for work purposes. Ability to work occasional evenings or weekends with advanced notice. Working ability to perform tasks involving prolonged sitting, standing, bending, or twisting, with occasional exertion (lift, push, pull, carry) of up to thirty (30) pounds of force, and frequent repetitive motions. This position is not eligible for employer sponsored Visa. Preferred Qualifications: Experience creating and editing accessible documents Experience in Accounts Payable and/or Accounts Receivable Project management experience Demonstrated experience providing support to more than one person About the Department About Extension University of Minnesota Extension is a major outreach arm of the University of Minnesota with a mission to serve the public through applied research and education. Our mission is to make a difference by connecting community needs and University resources to address critical issues in Minnesota. Extension strives to attract and retain high-quality, passionate employees, and weave diversity, equity and inclusion into all aspects of Extension's programming and employee engagement How To Apply Applications must be submitted online. To be considered for this position, please click on the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position. Please attach the following required application materials: Cover letter Resume - Your resume must include all your education and experience as it relates to the required qualifications. The initial HR screening process focuses primarily on the resume. Three professional references will be required for those invited to interview. Additional documents may be attached after the application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. See full instructions, . To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-UOHR (8647). For questions about this position contact: Hannah Horwood For questions about applying online, contact: Tiffany McMillan, Extension Human Resources, . Diversity The University of Minnesota and Extension recognize and value the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:. Employment Requirements Any offer... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.