Job Title

　　Executive Assistant to the Provost and Executive Vice President of Academic Affairs

　　Agency

　　Tarleton State University

　　Department

　　Division of Academic Affairs

　　Proposed Minimum Salary

　　Commensurate

　　Job Location

　　Stephenville, Texas

　　Job Type

　　Staff

　　Job Description

　　Institution Overview: Tarleton State University is an energetic, comprehensive Carnegie R2 Doctoral University: High Research Activity, with the elective Community Engagement classification, and a new member of the Association of Public and Land-grant Universities. The Wall Street Journal’s latest rankings have Tarleton State fifth among U.S. schools highly recommended by their students and recent alumni. Fall 2023 brought another all-time-high enrollment, outpacing many institutions nationwide. Our total of over 14,500 students is an increase of 10% from 2019, making Tarleton one of the fastest growing universities in Texas.

　　Position Overview: The Office of the Provost at Tarleton State University is seeking a highly organized and experienced individual to fill the role of Executive Assistant to the Provost. The successful candidate will play a key role in supporting the Provost in administrative and organizational tasks, ensuring the smooth and efficient operation of the office.

　　This is an in-office position located in Stephenville, Texas with work hours of Monday to Friday from 8:00am to 5:00pm or as work requirements indicate, which may include afterhours and weekends. Must be able to work remotely at the request of the university.

　　Responsibilities:

　　Calendar Management: 20%

　　Coordinate and manage the Provost's calendar, scheduling meetings, appointments, and events.

　　Ensure effective time management by assisting with prioritization and optimization of the Provost's schedule.

　　Communication: 15%

　　Act as the primary point of contact between the Provost and internal/external stakeholders, managing the Provost Office’s general email and phone line.

　　Manage and respond to emails, calls, and inquiries on behalf of the Provost.

　　Draft correspondence and communications for internal and external contacts.

　　Meeting Preparation: 13%

　　Prepare agendas, materials, and documentation for meetings attended by the Provost.

　　Attend meetings, take accurate minutes, and follow up on action items as needed.

　　Travel Coordination: 12%

　　Arrange travel for the Provost, including accommodations and transportation.

　　Prepare travel itineraries and ensure all necessary arrangements are in place.

　　Process travel reimbursement and expense reconciliation in a timely manner.

　　Administrative Support: 10%

　　Handle administrative tasks such as filing, data entry, purchase orders, and records maintenance.

　　Support Provost-led projects such as academic leadership searches, consultant-led projects, programing with external visitors.

　　Event Coordination: 10%

　　Assist in the planning and coordination of special events, conferences, and ceremonies hosted by the Provost's office.Collaboration: 20%

　　Ability to anticipate needs and work proactively and collaboratively to manage the daily flow of the office.

　　Work collaboratively with other university divisions, colleges, and departments, as well as system divisions to facilitate effective communication and coordination.

　　Other duties as assigned.

　　Required Qualifications:

　　Bachelor's degree from an accredited institution in applicable filed or equivalent combination of education and experience

　　Four years’ experience as an executive assistant or in a similar administrative or managerial role.

　　Knowledge, Skills, And Abilities:

　　Exceptional organizational, multi-tasking, and time-management skills.

　　Strong oral and written communication skills.

　　Proficiency in Microsoft Office Suite and other relevant software.

　　Ability to maintain confidentiality, exercise good judgement, and to act professionally with a high level of discretion.

　　Ability to maintain timeliness and attention to detail in a fast-paced environment.

　　Salary

　　Commensurate with experience

　　The target base annual salary is $48,120 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

　　Educational Benefits

　　Family Education Benefit (Tuition Scholarship) (https://www.tarleton.edu/scholarships/employees/)

　　Doctoral Educational Assistance

　　Employee Health, Wellness, and Financial Planning (https://www.tarleton.edu/hr/benefits/)

　　Fully covered employee health insurance

　　Dental insurance

　　Vision insurance

　　Retirement and Insurance programs

　　Paid Leave (https://www.tarleton.edu/hr/benefits/)

　　Paid sick leave

　　Holiday pay

　　Vacation

　　Longevity pay

　　Paid Birthday Leave

　　Other

　　Complimentary tickets to all Athletic and Performing Fine Arts events

　　Employee Wellness Release Time

　　Staff Gym Membership Discount with Campus Recreation

　　and other Tarleton Discounts

　　Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

　　Application Procedure:

　　During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

　　Employment applications must include:

　　Completed online application

　　Cover Letter / Letter of Interest addressing qualifications

　　Curriculum Vitae or Resume

　　At least 3 current professional references and their full contact information

　　Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.

　　All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

　　Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

　　Founded in 1899, Tarleton State University a founding member of The Texas A&M University System, has a rich history and tradition through generations that have inspired educational excellence. Tarleton maintains a commitment to transformational student experiences and career readiness supported by engaged faculty, staff, and alumni mentors. Tarleton State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), earned the prestigious designation of Doctoral Universities: High Research Activity by the Carnegie Classification of Institutions of Higher Education, and is a member of the NCAA Division I, Western Athletic Conference.

　　Strategic Planning for the Next Decade - Tarleton Forward 2030 (https://web.tarleton.edu/tarletonforward/)

　　All links will open to a new tab

　　Employee Services (https://www.tarleton.edu/hr/index.html)

　　Benefits

　　University Leadership (https://web.tarleton.edu/president/)

　　Research and Economic Development

　　Traditions and History (https://www.tarleton.edu/traditions/index.html)

　　Tarleton State University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you have questions about submitting your application, please contact [email protected] .