Executive Assistant To President

　　About the job

　　Job Description

　　We’re looking for an exceptional Executive Assistant to strengthen our corporate office team and maximize the impact of our President and Clients.

　　Your mission is to enable our President and Client's to do their work best, removing administrative hurdles, making sure they have all the necessary preparations and context for making optimal decisions.

　　Our ideal candidate will work from our corporate office located in Mesa,, AZ, and is energized by the prospect of tackling projects and solving problems within a national scale. If you are super organized, able to read any situation and communication style, and solve issues before they become such, then this is the role for you!

　　You know how to create deep trust and a real partnership with the President and clients you support. You foresee their needs and address those proactively, and quickly build your network with the Executive Team, Shareholders and Senior Managers of URUS.

　　You maintain a realistic balance among multiple priorities. You see what needs to be done and are proactive. You can work independently on a multitude of projects and maintaining discretion when dealing with confidential and sensitive matters.

　　Responsibilities

　　Anticipate the needs of the President and Executive Board specific priorities and preferences, resolving operational and administrative issues before they arise

　　Prioritize daily, weekly, and monthly schedules in line with upcoming deliverables and deadlines, works closely with Management and clients across our business to ensure the smooth operations of the day-to-day business

　　Schedules, maintains, and prioritizes executive’s calendars/schedules across various time zones, international teams and external stakeholders as needed. Supports the planning and organization of administrative aspects such as agenda preparation, location, catering, logistics, audio-visual arrangements, document creation and expenses.

　　Coordinates and processes domestic business travel arrangements which may include preparation of accurate itineraries, planning & managing logistics.

　　Creates, edits, and maintains confidential, electronic, and written communication on behalf executives such as memos, reports, presentations, flow charts and organization charts utilizing Microsoft Word, PowerPoint, Excel, Outlook, and SharePoint.

　　Participate in meetings, synthesize relevant information including summaries and retrospectives, and help ensure executive follow-through on key post-meeting action items, deliverables, and decisions.

　　Researches, prioritizes, and follows up on incoming issues and concerns including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

　　Attend correspondence on behalf of the CEO sending appropriate responses and preparing documentation

　　Know when to raise issues to other team members and follow up to resolution

　　Flexible and proactive in picking up other tasks or covering other needs as they arise

　　What you need to succeed:

　　Bachelor's Degree in Business Administration or equivalent

　　Minimum of 7 years of experience managing and overseeing complex executive-level calendars, time, travel, meeting logistics, events, meetings, and catering

　　Skilled in communicating effectively and concisely, internally, and externally, with senior executives, shareholders, external and internal stakeholders

　　Professional, clear, and concise verbal and written communication skills, including the ability to draft correspondence and other communications with minimal direction

　　Has a friendly and positive attitude and can operate calmly under pressure

　　Organized but flexible, anticipates change responding efficiently and quickly, has a positive attitude towards change

　　Able to maintain a high level of integrity and discretion handling confidential and sensitive information

　　Independent thinking and a personal commitment to a high degree of quality in work

　　Mastery of Microsoft Word, Excel, Outlook, PowerPoint, and strong skills in using Teams to manage meetings, create/organize various folders and manage files

　　Occasional travel may be required to meet the needs of the business.

　　Required Education, Experience, & Skills

　　BS in Business Admin.

　　5+ years of experience in an administrative role

　　Excellent verbal and written communication skills

　　Excellent interpersonal service skills

　　Proficient in Microsoft Office Suite

　　Excellent organizational skills and attention to detail

　　Strong understanding of clerical procedures and systems

　　Ability to work independently.

　　Able to function in a high-paced environment

　　Preferred Education & Skills

　　Bachelor’s Degree

　　Proactive and productive; self-starter and self-motivated

　　Critical thinker and creative problem solver

　　Rural Electric Benefits

　　Rural offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off. We support career advancement through professional training and development.

　　Schedule

　　Full time

　　Monday-Friday

　　In-office

　　Rural Electric

　　Our commitment is central to our team of team’s philosophy and fosters an environment of real collaboration across cultures and locations. Our individual differences and perspectives bring enhanced value to our teams and help us develop solutions for the most challenging problems. We understand that by embracing those differences and working together, we are more innovative, more resilient, and safer. We Deliver – Together.

　　Rural Electric is an equal opportunity employer.

　　EEOC

　　All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We comply with all applicable , Fed, State and local laws.

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